67511: Rev 1: WE E: Work Element Summary

Work Element Summary PDF

Select a work element:

Basics

Contract Number:

67511

Contract Title:

2003-017-00 EXP ISEMP - ECOLOGICAL RESEARCH - JOHN DAY

Contract Start Date:

12/1/2014

Contract End Date:

11/30/2015

WE ID:

119. Manage and Administer Projects

Work Element Usage Report

Title:

E: 119 - Project Management

Description:

Manage the project. Also covers administrative work in support of on-the-ground efforts and in support of BPA's programmatic requirements such as metric reporting, financial reporting (e.g., accruals), and development of an SOW package (includes draft SOW, budget, spending plan, and property inventory).

WE Agreement Type:

Contracted

Deliverable Specification:

All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.

WSE Effective Budget:

$89,668

% of Total WSE Effective Budget:

8.62%

WSE Start:

12/24/2014

WSE End:

11/30/2015

WSE Completion:

11/30/2015

WSE Progress:

Concluded

WSE ID Continued From:

n/a

WSE ID Continued To:

n/a

Finite or Recurring:

Recurring

Budget History

SOWRevision	Planned	Updated	Contractor Comments (optional)	BPA Comments (optional)
Work Element Budget (Current Performance Period)	$93,430	$89,668

Milestones

10 Milestones

Sort	Type	Title	Start	End	Status	Modified By	Modified Date
A	FISMA1	Attach initial FISMA Compliance Attestation (BPA risk category Low)	9/1/2015	10/15/2015	Concluded	Nick Bouwes (Inactive)	10/24/2014 10:56:52 AM
		Description: BPA contractors are required to protect their data and electronic systems consistent with the federal FISMA law (Federal Information Security Management Act of 2002). Your contract has been rated as low risk by BPA Cyber Security. The designated signatory for your organization may vary. Check with your COTR to see if BPA has already obtained, or will soon obtain through previous contracts, the attestation. If not, please work with your COTR to obtain a signed attestation confirming your organizations compliance with FISMA. Attestations can be in the form of a formal memorandum, letter, or email. An email will need to be cut and pasted into a word processing program. All attachments must be saved and uploaded as PDF. A sample attestation communication that describes the minimum information required can be found as a Pisces attachment at {https://pisces.bpa.gov/release/documents/DocumentViewer.aspx?doc=P137862}. Upload the attestation to Pisces under the new FISMA Attestation File Type, and type in the title as Low-risk FISMA attestation. This milestone is considered complete when the contractor has uploaded an electronic copy of a signed attestation. Deadline: Start and end dates are both the first day of the contract.
B	DraftNew	Begin drafting contract renewal documents and conduct internal review as needed	9/1/2015	9/30/2015	Concluded	Nick Bouwes (Inactive)	10/24/2014 10:56:52 AM
		Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
C	FISMA2	Confirm that FISMA compliance documentation for any subsequent contract is current	9/1/2015	10/15/2015	Concluded	Nick Bouwes (Inactive)	10/24/2014 10:56:52 AM
		Description: Contact your COTR and check in Pisces to confirm that the FISMA compliance documentation for your subsequent contact is still current. If not, work with COTR to update documentation. (Due 125 days before the contract end date). BPA contractors are required to protect their data and electronic systems consistent with the federal FISMA law (Federal Information Security Management Act of 2002). Your contract will be rated as low risk by BPA Cyber Security.
D	Submit	Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR	9/1/2015	9/30/2015	Concluded	Nick Bouwes (Inactive)	10/24/2014 10:56:52 AM
		Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
E	FixCmts	Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval	9/15/2015	10/1/2015	Concluded	Nick Bouwes (Inactive)	10/24/2014 10:56:52 AM
		Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least two months prior to the next contract start date, but may need to be 3 or 4 months depending on your internal processing time for contract signatures. If you have subcontracts that need to be signed prior to the contract start, it should be a minimum of 4 months.
F	Sign&Rtrn	Return signed contract to BPA’s Contracting Officer within 30 days	10/1/2015	11/30/2015	Concluded	Nick Bouwes (Inactive)	10/24/2014 10:56:53 AM
		Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
G	FinInv01	Submit final invoice for prior contract within 90 days to facilitate contract closeout	11/30/2015	11/30/2015	Concluded	Nick Bouwes (Inactive)	10/26/2014 6:33:41 PM
		Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
H	ACCR01	Accrual - Submit September estimate to BPA	9/1/2015	9/15/2015	Concluded	Nick Bouwes (Inactive)	10/24/2014 10:56:53 AM
		Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
I	CostSh01	Facilitate inputting Cost Share information into Pisces at the Project level	12/24/2014	11/30/2015	Concluded	Sharon Grant (Inactive)	10/31/2014 4:32:50 PM
		Description: (c) There are multiple contractors under this project, and I am not the lead project Proponent. I will email federal FY Cost Share information for my contract to the lead project Proponent by Nov 1. (Milestone starts Sep. 30 and ends Nov. 1)
J	DELIV	All administrative tasks fulfilled with timely quality products		11/30/2015	Concluded	Nick Bouwes (Inactive)	10/24/2014 10:56:53 AM
		Description: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.

Please correct the errors noted below.

Basics

Budget History

Milestones

Metrics

Location

Focal Species

Environmental Compliance

RM&E Metadata