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Work Element Summary PDF
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Contract Number:
67971
Contract Title:
2003-017-00 EXP ISEMP - USFWS ENTIAT R FISHERIES EFFECT. M&E 2015
Contract Start Date:
2/1/2015
Contract End Date:
1/31/2016
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
B: 119 - Overall Project Management
Description:
Manage on-the-ground efforts. Also covers administrative work in support of on-the-ground efforts and in support of BPA's programmatic requirements such as metric reporting, financial reporting (e.g., accruals), and development of an SOW package (includes draft SOW, budget, spending plan, and property inventory).
WE Agreement Type:
Contracted
Deliverable Specification:
FY15 Pisces SOW, Excel budget (with sub-contractor budgets if applicable), Property Inventory, and FY14 September Accruals (work performed but not invoiced by 9/30/2014).
WSE Effective Budget:
$127,626
% of Total WSE Effective Budget:
30.86%
WSE Start:
02/01/2015
WSE End:
01/15/2016
WSE Completion:
02/13/2015
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
1. 67971 (02/01/2015 - 01/31/2016) $127,621 $127,626
Work Element Budget (Current Performance Period) $127,626 $127,626

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Milestones

10 Milestones
Sort Type Title Start End Status Modified By Modified Date
A DELIV All BPA Contract Documents 2/13/2015 Concluded David Byrnes (Inactive) 4/7/2015 1:07:38 PM
Description: FY15 Pisces SOW, Excel budget (with sub-contractor budgets if applicable), Property Inventory, and FY14 September Accruals (work performed but not invoiced by 9/30/2014).
B FISMA1 Attach initial FISMA Compliance Attestation (BPA risk category Low) 2/1/2015 1/15/2016 Concluded David Byrnes (Inactive) 8/5/2015 10:28:43 AM
Description: BPA contractors are required to protect their data and electronic systems consistent with the federal FISMA law (Federal Information Security Management Act of 2002). Your contract has been rated as low risk by BPA Cyber Security. The designated signatory for your organization may vary. Check with your COTR to see if BPA has already obtained, or will soon obtain through previous contracts, the attestation. If not, please work with your COTR to obtain a signed attestation confirming your organizations compliance with FISMA. Attestations can be in the form of a formal memorandum, letter, or email. An email will need to be cut and pasted into a word processing program. All attachments must be saved and uploaded as PDF. A sample attestation communication that describes the minimum information required can be found as a Pisces attachment at {https://pisces.bpa.gov/release/documents/DocumentViewer.aspx?doc=P137862}. Upload the attestation to Pisces under the new FISMA Attestation File Type, and type in the title as Low-risk FISMA attestation. This milestone is considered complete when the contractor has uploaded an electronic copy of a signed attestation. Deadline: Start and end dates are both the first day of the contract.
C DraftNew Begin drafting contract renewal documents and conduct internal review as needed 8/1/2015 9/1/2015 Concluded David Byrnes (Inactive) 4/7/2015 1:07:38 PM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
D FISMA2 Confirm that FISMA compliance documentation for any subsequent contract is current 9/1/2015 9/30/2015 Concluded David Byrnes (Inactive) 4/7/2015 1:07:38 PM
Description: Contact your COTR and check in Pisces to confirm that the FISMA compliance documentation for your subsequent contact is still current. If not, work with COTR to update documentation. (Due 125 days before the contract end date). BPA contractors are required to protect their data and electronic systems consistent with the federal FISMA law (Federal Information Security Management Act of 2002). Your contract will be rated as low risk by BPA Cyber Security.
E Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 10/1/2015 10/16/2015 Concluded David Byrnes (Inactive) 4/7/2015 1:07:38 PM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
F FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 11/1/2015 11/13/2015 Concluded David Byrnes (Inactive) 4/7/2015 1:07:38 PM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least two months prior to the next contract start date, but may need to be 3 or 4 months depending on your internal processing time for contract signatures. If you have subcontracts that need to be signed prior to the contract start, it should be a minimum of 4 months.
G Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 11/30/2015 12/18/2015 Concluded David Byrnes (Inactive) 4/7/2015 1:07:38 PM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
H FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 4/1/2015 4/30/2015 Concluded David Byrnes (Inactive) 4/7/2015 1:07:38 PM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
I ACCR01 Accrual - Submit September estimate to BPA 8/10/2015 9/10/2015 Concluded David Byrnes (Inactive) 4/7/2015 1:07:38 PM
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
J CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 9/30/2015 11/1/2015 Concluded David Byrnes (Inactive) 4/7/2015 1:07:38 PM
Description: There are multiple contractors under this project, and I am not the lead project Proponent. I will email federal FY Cost Share information for my contract to the lead project Proponent by Nov 1.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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