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Work Element Summary PDF
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Contract Number:
79668
Contract Title:
2002-035-00 EXP GILLIAM COUNTY RIPARIAN BUFFERS
Contract Start Date:
7/1/2018
Contract End Date:
6/30/2019
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
A: 119 - Manage & Administer Project
Description:
Develop Statement of Work (SOW), Budget, and Inventory List. Sponsor may be requested to attend BPA, Northwest Power and Conservation Council (Council), Columbia Basin Fish and Wildlife Authority (CBFWA) conferences and workshops. Maintain work plans, workforce and cost records.
WE Agreement Type:
Contracted
Deliverable Specification:
Develop Statement of Work (SOW), Budget, and Inventory List. Maintain work plans, workforce, and cost records.
WSE Effective Budget:
$9,475
% of Total WSE Effective Budget:
12.73%
WSE Start:
07/01/2018
WSE End:
06/30/2019
WSE Completion:
06/28/2019
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $9,545 $9,475

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Milestones

13 Milestones
Sort Type Title Start End Status Modified By Modified Date
A FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 7/1/2018 9/30/2018 Concluded Jesse Wilson 4/16/2018 1:18:47 PM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
B ConAdmin Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value) 7/1/2018 10/31/2018 Concluded Jesse Wilson 4/16/2018 1:18:47 PM
Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
C CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 9/30/2018 11/15/2018 Concluded Jesse Wilson 4/16/2018 1:20:36 PM
Description: Cost share information can be input anytime during the contract (e.g., concurrent with quarterly status reports) but no later than November 15 for each fiscal year. I am the sole contractor under this project. I will enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)
D DraftNew Begin drafting contract renewal documents and conduct internal review as needed 12/1/2018 4/30/2019 Concluded Jesse Wilson 5/31/2018 9:19:05 AM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
E Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 1/5/2019 4/30/2019 Concluded Jesse Wilson 5/31/2018 9:19:05 AM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
F FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 4/1/2019 4/30/2019 Concluded Jesse Wilson 5/31/2018 9:19:05 AM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
G Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 6/1/2019 6/30/2019 Concluded Jesse Wilson 4/16/2018 1:18:47 PM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
H SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 7/1/2018 6/30/2019 Concluded Jesse Wilson 4/16/2018 1:18:47 PM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
I Project Related Training 7/1/2018 6/30/2019 Concluded Jesse Wilson 5/31/2018 9:19:05 AM
Description: Attend applicable program training as needed and as available to ensure continued ability to deliver quality conservation plans to meet riparian buffer development goals.
J Leadership & Supervision 7/1/2018 6/30/2019 Concluded Jesse Wilson 5/31/2018 9:19:05 AM
Description: Provide supervision, leadership, and encouragement to buffer technicians/planners as needed to assist them in meeting or exceeding performance goals. Evaluate project personnel performance annually.
K Fiscal Administration & Accounting 7/1/2018 6/30/2019 Concluded Jesse Wilson 5/31/2018 9:19:05 AM
Description: Collate work hours, cost data monthly and prepare project invoices from work records and accounting ledgers. Maintain pay records, accounts receivable and payable, state and federal tax records, leave and earnings records.
L Administration 7/1/2018 6/30/2019 Concluded Jesse Wilson 5/31/2018 9:19:05 AM
Description: Integrate contract work elements and budget into district annual plan of work and public budgeting process to ensure contract requirements met in a timely manner and within budget.
M DELIV Manage & Administer Project 6/30/2019 Concluded Jesse Wilson 5/31/2018 9:19:05 AM
Description: Develop Statement of Work (SOW), Budget, and Inventory List. Maintain work plans, workforce, and cost records.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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