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Work Element Summary PDF
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Contract Number:
74313 REL 60
Contract Title:
1986-050-00 EXP EVALUATE STURGEON POPULATIONS LOWER COLUMBIA
Contract Start Date:
10/1/2019
Contract End Date:
9/30/2020
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
B: 119 - Manage and Administer Project 1986-050-00
Description:
Covers work to manage on the ground efforts associated with the project. Also covers administrative work in support of on-the-ground efforts and in support of BPA's programmatic requirements such as financial reporting and development of a SOW package (includes draft SOW, budget and property inventory).

Also includes First Aid training (including CPR & AED).
WE Agreement Type:
Contracted
Deliverable Specification:
SOW and budget request for contract period 10/1/2020 - 9/30/2021; equipment inventory, accrual reports and other metrics as requested by BPA.
WSE Effective Budget:
$9,425
% of Total WSE Effective Budget:
0.68%
WSE Start:
10/01/2019
WSE End:
09/30/2020
WSE Completion:
09/30/2020
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $9,425 $9,425

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Milestones

12 Milestones
Sort Type Title Start End Status Modified By Modified Date
A Phys Inventory Submit physical inventory record 10/1/2019 9/30/2020 Concluded Amy Mai 7/25/2019 1:23:13 PM
Description: Submit copy of form used for physical inventory of property. Under §200.313, a physical inventory of property must be taken and the results reconciled with the property records at least once every two years.
B ConAdmin Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value) 10/1/2019 9/30/2020 Concluded Amy Mai 7/25/2019 1:23:13 PM
Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
C DraftNew Begin drafting contract renewal documents and conduct internal review as needed 1/30/2020 4/15/2020 Concluded Amy Mai 9/3/2019 1:03:53 PM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
D Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 4/15/2020 8/1/2020 Concluded Amy Mai 9/3/2019 1:03:53 PM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
E FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 4/15/2020 8/15/2020 Concluded Amy Mai 9/3/2019 1:03:53 PM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
F Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 6/1/2020 8/31/2020 Concluded Amy Mai 9/3/2019 1:03:53 PM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
G FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 10/1/2019 1/31/2020 Concluded Amy Mai 9/3/2019 1:03:53 PM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
H CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 10/1/2019 11/15/2019 Concluded Amy Mai 9/5/2019 4:24:54 PM
Description: Cost share information can be input anytime during the contract (e.g., concurrent with quarterly status reports) but no later than November 15 for each fiscal year. I am the sole contractor under this project. I will enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)
I SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 10/1/2019 9/30/2020 Concluded Amy Mai 7/25/2019 1:23:13 PM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
J WDFW, CRITFC - submit FY21 SOW package for subcontract to ODFW 4/1/2020 8/1/2020 Concluded Amy Mai 9/3/2019 1:03:53 PM
Description: Provide FY21 SOW, and budget for preparation of subcontract.
K Complete First Aid Traing (including CPR & AED) 10/1/2019 9/30/2020 Concluded Amy Mai 7/25/2019 1:23:13 PM
Description: Organize and provide first aid, CPR, and AED training to project staff.
L DELIV SOW, budget, property inventory and year end accrual 9/30/2020 Concluded Amy Mai 7/25/2019 1:23:13 PM
Description: SOW and budget request for contract period 10/1/2020 - 9/30/2021; equipment inventory, accrual reports and other metrics as requested by BPA.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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