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Work Element Summary PDF
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Contract Number:
85403
Contract Title:
2019-006-00 EXP BIOMARK SNAKE RIVER FISH AND HABITAT
Contract Start Date:
6/1/2020
Contract End Date:
5/31/2021
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
B: 119 - Project Management
Description:
iomark will manage and administer projects tasks and contracts in accordance with guidance from BPA's assigned COTR.

This includes administrative work, providing oversight of the project, responding to BPA as requested, and providing financial and administrative documents.

Manage the project, including administrative work in support of sampling efforts and BPA's programmatic requirements such as metric reporting, financial reporting (e.g., accruals), and development of an SOW package (includes draft SOW, budget, spending plan, and property inventory).
WE Agreement Type:
Contracted
Deliverable Specification:
Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; and c) integrate and manage the planning, permitting, environmental compliance, and coordinated implementation of contract actions.
WSE Effective Budget:
$500
% of Total WSE Effective Budget:
0.19%
WSE Start:
06/01/2020
WSE End:
05/28/2021
WSE Completion:
WSE Progress:
Other
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $500 $500
$500 $500

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Milestones

11 Milestones
Sort Type Title Start End Status Modified By Modified Date
A Phys Inventory Submit physical inventory record 11/15/2020 11/30/2020 Active Jody Lando 2/7/2020 6:55:55 AM
Description: Submit copy of form used for physical inventory of property. Under §200.313, a physical inventory of property must be taken and the results reconciled with the property records at least once every two years.
B ConAdmin Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value) 6/1/2020 8/1/2020 Concluded Jody Lando 5/12/2020 11:15:23 AM
Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
C DraftNew Begin drafting contract renewal documents and conduct internal review as needed 6/28/2020 2/15/2021 Active Jody Lando 12/26/2019 11:32:05 AM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
D Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 11/1/2020 11/15/2020 Active Jody Lando 2/7/2020 6:55:55 AM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
E FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 11/15/2020 11/30/2020 Active Jody Lando 2/7/2020 6:55:55 AM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
F Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 2/1/2021 2/19/2021 Active Jody Lando 2/7/2020 6:55:55 AM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
G FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 6/1/2020 6/30/2020 Concluded Jody Lando 5/12/2020 11:15:23 AM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
H CostSh01 Facilitate inputting Cost Share information into Pisces at the Project leve 9/30/2020 11/15/2020 Concluded Jody Lando 2/7/2020 6:55:55 AM
Description: Cost share information can be input anytime during the contract (e.g., concurrent with quarterly status reports) but no later than November 15 for each fiscal year. I am the sole contractor under this project. I will enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)
I SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 6/1/2020 5/28/2021 Active Jody Lando 5/12/2020 11:15:23 AM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
J Manage & Administer Contract 6/1/2020 5/28/2021 Active Jody Lando 5/12/2020 11:15:23 AM
Description: Provide copies of financial and administrative documents throughout the length of contract and as required by BPA. Coordinate and attend conference calls and meetings to communicate project status and needs with BPA COTR.
K DELIV Effective implementation management and timely contract administration 5/28/2021 Active Jody Lando 5/12/2020 11:15:23 AM
Description: Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; and c) integrate and manage the planning, permitting, environmental compliance, and coordinated implementation of contract actions.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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