86155: Rev 1: WE B: Work Element Summary

Work Element Summary PDF

Select a work element:

Basics

Contract Number:

86155

Contract Title:

2009-012-00 EXP WILLAMETTE BI-OP HABITAT RESTORATION

Contract Start Date:

10/1/2020

Contract End Date:

9/30/2021

WE ID:

119. Manage and Administer Projects

Work Element Usage Report

Title:

B: 119 - Manage and Administer Projects

Description:

Develop BPA contract materials for FY21, manage payment requests, providing timely reports and invoices to BPA. Manage existing Willamette Restoration program grants and work with project sponsors and partners on all manner of grant needs and project management responsibilities.

WE Agreement Type:

Contracted

Deliverable Specification:

All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.

WSE Effective Budget:

$6,000

% of Total WSE Effective Budget:

12.00%

WSE Start:

10/01/2020

WSE End:

09/30/2021

WSE Completion:

09/30/2021

WSE Progress:

Concluded

WSE ID Continued From:

n/a

WSE ID Continued To:

n/a

Finite or Recurring:

Recurring

Budget History

SOWRevision	Planned	Updated	Contractor Comments (optional)	BPA Comments (optional)
Work Element Budget (Current Performance Period)	$6,000	$6,000

Milestones

9 Milestones

Sort	Type	Title	Start	End	Status	Modified By	Modified Date
A	ConAdmin	Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value)	10/1/2020	1/31/2021	Concluded	Eric Andersen (Inactive)	7/8/2020 8:11:54 AM
		Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
B	FinInv01	Submit final invoice for prior contract within 90 days to facilitate contract closeout	10/1/2020	12/31/2020	Concluded	Eric Andersen (Inactive)	7/8/2020 8:17:38 AM
		Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
C	DraftNew	Begin drafting contract renewal documents and conduct internal review as needed	1/30/2021	5/31/2021	Concluded	Eric Andersen (Inactive)	7/8/2020 8:17:38 AM
		Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
D	Submit	Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR	5/1/2021	7/31/2021	Concluded	Eric Andersen (Inactive)	7/8/2020 8:17:38 AM
		Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
E	FixCmts	Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval	5/1/2021	7/31/2021	Concluded	Eric Andersen (Inactive)	7/8/2020 8:17:38 AM
		Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
F	Sign&Rtrn	Return signed contract to BPA’s Contracting Officer within 30 days	5/1/2021	9/30/2021	Concluded	Eric Andersen (Inactive)	7/8/2020 8:17:38 AM
		Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
G	CostSh01	Facilitate inputting Cost Share information into Pisces at the Project level	10/1/2020	9/30/2021	Concluded	Eric Andersen (Inactive)	7/8/2020 8:11:02 AM
		Description: Cost share information can be input anytime during the contract (e.g., concurrent with quarterly status reports) but no later than November 15 for each fiscal year. I am the sole contractor under this project. I will enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)
H	SFTY	Comply with all applicable federal, state, tribal and local safety requirements, including reporting	10/1/2020	9/30/2021	Concluded	Eric Andersen (Inactive)	7/8/2020 8:11:02 AM
		Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
I	DELIV	All administrative tasks fulfilled with timely quality products		9/30/2021	Concluded	Eric Andersen (Inactive)	7/8/2020 8:11:02 AM
		Description: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.

Please correct the errors noted below.

Basics

Budget History

Milestones

Metrics

Location

Focal Species

Environmental Compliance

RM&E Metadata