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Work Element Summary PDF
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Contract Number:
84063 REL 13
Contract Title:
1996-086-00 EXP CLEARWATER FOCUS PROGRAM
Contract Start Date:
7/1/2024
Contract End Date:
6/30/2025
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
A: 119 - General Administration of Project
Description:
Prepare contract package documents including the SOW, budget, and property inventory. Submit requested accruals, cost share estimates, and ensure correct billing to the BPA COR. Prepare and submit status and annual reports. Respond to questions regarding invoices and provide other information as needed or requested by BPA.
WE Agreement Type:
Contracted
Deliverable Specification:
Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; c) integrate and manage planning, permitting, environmental compliance, and coordinated implementation of contract actions; and (d) provide contract's financial status report at least once a year attached in contract Documents.
WSE Effective Budget:
$4,924
% of Total WSE Effective Budget:
2.50%
WSE Start:
07/01/2024
WSE End:
06/30/2025
WSE Completion:
WSE Progress:
In Progress
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $4,924 $4,924

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Milestones

13 Milestones
Sort Type Title Start End Status Modified By Modified Date
A Submit monthly invoices electronically to BPA 7/1/2024 6/30/2025 Active Jennifer Plemons 3/26/2024 9:01:21 AM
Description: Submit monthly invoices electronically to BPA
B FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 7/1/2024 10/9/2024 Concluded Jennifer Plemons 3/26/2024 9:01:21 AM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COR.
C ConAdmin Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value) 7/1/2024 10/31/2024 Concluded Jennifer Plemons 3/26/2024 9:01:21 AM
Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
D DraftNew Begin drafting contract renewal documents and conduct internal review as needed 1/1/2025 2/28/2025 Concluded Jennifer Plemons 3/26/2024 9:01:21 AM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
E Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COR 2/1/2025 4/4/2025 Active Jennifer Plemons 3/26/2024 9:01:21 AM
Description: Once your statement of work (SOW) in CBFish is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COR the package is ready for review.
F FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 2/1/2025 5/1/2025 Active Jennifer Plemons 5/6/2024 2:37:22 PM
Description: Once your COR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
G Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 5/1/2025 6/30/2025 Active Jennifer Plemons 3/26/2024 9:01:21 AM
Description: Respond to the CO and COR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
H CostSh01 Facilitate inputting Cost Share information into CBFish at the Project level 9/30/2024 11/15/2024 Concluded Jennifer Plemons 5/6/2024 2:37:22 PM
Description: Cost share is not required; however, cost share information can be input anytime during the contract (e.g., concurrent with quarterly status reports) but no later than November 15 for each fiscal year. I am the sole contractor under this project. I will enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)
I SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 7/1/2024 6/30/2025 Active Jennifer Plemons 5/6/2024 2:37:22 PM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
J Update IDR Revise Line Item Budget to incorporate change in indirect rate for the remaining contract period 7/1/2024 6/30/2025 Active Jennifer Plemons 5/6/2024 2:37:22 PM
Description: Work with the COR to revise the Line Item Budget and update indirect rate if the rate changes during the contract period. This is required if the new indirect rate is to be applied for the remainder of the contract period.
K Provide additional information as needed/requested by BPA 7/1/2024 6/30/2025 Active Jennifer Plemons 5/6/2024 2:37:22 PM
Description: Provide additional information in a timely manner as required for this contract by BPA or the NPCC.
L DELIV Effective implementation management and timely contract administration 6/30/2025 Active Jennifer Plemons 5/6/2024 2:37:22 PM
Description: Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; c) integrate and manage planning, permitting, environmental compliance, and coordinated implementation of contract actions; and (d) provide contract's financial status report at least once a year attached in contract Documents.
M Submit physical inventory record 3/1/2025 4/7/2025 Active Jennifer Plemons 5/6/2024 2:50:43 PM
Description: Submit copy of form used for physical inventory of property. Under §200.313, a physical inventory of property must be taken and the results reconciled with the property records at least once every two years.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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