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Work Element Summary PDF
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Contract Number:
68070
Contract Title:
1996-077-02 EXP LOLO CREEK WATERSHED RESTORATION 2015
Contract Start Date:
3/1/2015
Contract End Date:
2/29/2016
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
G: 119 - Management, Coordination, and Communication
Description:
Project management includes coordinating project activities, attending meetings and workshops, seeking additional funding, prioritizing and scheduling projects, employee supervision, preparing statements of work, managing budgets, and completing reports. Training will be competed as needed for key personnel to maintain best management practices.

NPT personnel will also participate in US Forest Service Level 1 coordination meetings, other watershed-wide resource planning efforts, and the review and assessment of resource project proposals in the watershed.

The Nez Perce Tribe, BPA, and the Nez Perce - Clearwater National Forests (NPCNFs) have been partners in watershed restoration since 1996, which includes sharing funds and resources to complete projects. Each year, project specifics are captured in an agreement that is signed by all parties.
WE Agreement Type:
Contracted
Deliverable Specification:
* 2016 Pisces SOW, budget with sub-contractor budgets if applicable and property inventory,

* Submit FY15 September accrual estimate and cost share

* Coordinated project activities.
WSE Effective Budget:
$45,650
% of Total WSE Effective Budget:
10.12%
WSE Start:
03/01/2015
WSE End:
02/29/2016
WSE Completion:
02/29/2016
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $45,650 $45,650

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Milestones

14 Milestones
Sort Type Title Start End Status Modified By Modified Date
A FinInv01 Submit final invoice for contract 64101 within 90 days to facilitate contract closeout 3/1/2015 5/31/2015 Concluded Tracy Hauser 12/15/2014 11:03:55 AM
Description: Within 90 days of the last day of the PRIOR contract 64101, the NPT shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
B FISMA1 Attach initial FISMA Compliance Attestation (BPA risk category Low) 3/1/2015 3/2/2015 Concluded Tracy Hauser 12/15/2014 11:01:49 AM
Description: BPA contractors are required to protect their data and electronic systems consistent with the federal FISMA law (Federal Information Security Management Act of 2002). Your contract has been rated as low risk by BPA Cyber Security. The designated signatory for your organization may vary. Check with your COTR to see if BPA has already obtained, or will soon obtain through previous contracts, the attestation. If not, please work with your COTR to obtain a signed attestation confirming your organizations compliance with FISMA. Attestations can be in the form of a formal memorandum, letter, or email. An email will need to be cut and pasted into a word processing program. All attachments must be saved and uploaded as PDF. A sample attestation communication that describes the minimum information required can be found as a Pisces attachment at {https://pisces.bpa.gov/release/documents/DocumentViewer.aspx?doc=P137862}. Upload the attestation to Pisces under the new FISMA Attestation File Type, and type in the title as Low-risk FISMA attestation. This milestone is considered complete when the contractor has uploaded an electronic copy of a signed attestation. Deadline: Start and end dates are both the first day of the contract.
C ACCR01 Accrual - Submit September 2015 estimate to BPA 8/10/2015 9/10/2015 Concluded Tracy Hauser 12/15/2014 11:02:53 AM
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
D CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 10/1/2015 11/15/2015 Concluded Tracy Hauser 12/15/2014 11:02:53 AM
Description: Enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15.
E Coordinate project activities 3/1/2015 2/29/2016 Concluded Tracy Hauser 12/15/2014 11:05:01 AM
Description: Coordinate and communicate project administrative, planning, technical, reporting, and implementation actions with BPA, and regulatory agencies to ensure project goals, objectives, and expectations are being met and to comply with environmental regulations.
F Prepare agreement with NPCNFs for partnership restoration projects 3/1/2015 5/1/2015 Concluded Marcie Carter 12/17/2014 10:45:10 AM
Description: Prepare agreement with NPCNF for culvert replacements, stream restoration design, fence maintenance, and invasive weed control.
G Complete First Aid and CPR certification for all field personnel 5/18/2015 6/15/2015 Concluded Marcie Carter 12/17/2014 10:45:11 AM
Description: First Aid and CPR/Safety training will be provided for all field personnel.
H Attend meetings related to BPA proposals and contract management 3/1/2015 2/29/2016 Concluded Marcie Carter 12/17/2014 10:45:11 AM
Description: Secure funding in order to protect both BPA's and the Nez Perce Tribe's on-going investment in the project area.
I BiOp and other reporting as requested by BPA 3/1/2015 2/29/2016 Concluded Marcie Carter 12/17/2014 10:45:11 AM
Description: Complete all necessary BPA reporting requirements, and obtain COTR approval.
J Seek funding for extension of implementation 3/1/2015 2/29/2016 Concluded Marcie Carter 12/17/2014 10:45:11 AM
Description: Write grants for extension of implementation of riparian restoration, culvert replacements, and road decommissioning.
K Submit DRAFT 2016 contracting package (SOW, Excel budget, property inventory) 10/1/2015 11/13/2015 Concluded Tracy Hauser 12/29/2014 3:45:42 PM
Description: A CR will be created by the COTR in PISCES for draft. COTR will notify Nez Perce with CR number and appropriate due dates. Complete draft SOW in PISCES and submit a draft line item budget and property inventory to COTR. Respond to COTR comments and suggestions for SOW/budget. Once your statement of work (SOW) in Pisces is complete, click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
L FISMA2 Confirm that FISMA compliance documentation for any subsequent contract is current 12/1/2015 12/18/2015 Concluded Tracy Hauser 12/15/2014 11:10:33 AM
Description: Contact your COTR and check in Pisces to confirm that the FISMA compliance documentation for your subsequent contact is still current. If not, work with COTR to update documentation. (Due 125 days before the contract end date). BPA contractors are required to protect their data and electronic systems consistent with the federal FISMA law (Federal Information Security Management Act of 2002). Your contract will be rated as low risk by BPA Cyber Security.
M Coordinate with COTR to finalize FY 2016 SOW package 11/16/2015 12/25/2015 Concluded Tracy Hauser 12/29/2014 3:45:43 PM
Description: Coordinate with COTR to finalize 2016 contract package - responding to comments and suggestions. Providing final budget and property inventory. Allowing the CO at the minimum two months to issue a new contract and obtain signatures from Tribe.
N DELIV Manage Projects and Administrative duties 2/29/2016 Concluded Tracy Hauser 12/15/2014 11:12:21 AM
Description: * 2016 Pisces SOW, budget with sub-contractor budgets if applicable and property inventory, * Submit FY15 September accrual estimate and cost share * Coordinated project activities.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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