| A |
FISMA1 |
Attach initial FISMA Compliance Attestation (BPA risk category Low) |
|
|
Canceled |
Joseph Connor (Inactive) |
2/12/2016 1:09:35 PM |
|
Description: BPA contractors are required to protect their data and electronic systems consistent with the federal FISMA law (Federal Information Security Management Act of 2002). Your contract has been rated as “low risk” by BPA Cyber Security. The designated signatory for your organization may vary.
Check with your COTR to see if BPA has already obtained, or will soon obtain through previous contracts, the attestation. If not, please work with your COTR to obtain a signed attestation confirming your organization’s compliance with FISMA. Attestations can be in the form of a formal memorandum, letter, or email. An email will need to be cut and pasted into a word processing program. All attachments must be saved and uploaded as PDF. A sample attestation communication that describes the minimum information required can be found as a Pisces attachment at {https://pisces.bpa.gov/release/documents/DocumentViewer.aspx?doc=P137862}.
Upload the attestation to Pisces under the new “FISMA Attestation” File Type, and type in the title as “Low-risk FISMA attestation”. This milestone is considered complete when the contractor has uploaded an electronic copy of a signed attestation. Deadline: Start and end dates are both the first day of the contract. |
| B |
FISMA2 |
Confirm that FISMA compliance documentation for any subsequent contract is current |
|
|
Canceled |
Joseph Connor (Inactive) |
2/12/2016 1:09:35 PM |
|
Description: Contact your COTR and check in Pisces to confirm that the FISMA compliance documentation for your subsequent contact is still current. If not, work with COTR to update documentation. (Due 125 days before the contract end date).
BPA contractors are required to protect their data and electronic systems consistent with the federal FISMA law (Federal Information Security Management Act of 2002). Your contract will be rated as “low risk” by BPA Cyber Security. |
| C |
|
Manage and Administer Contract |
7/1/2016 |
6/30/2017 |
Concluded |
Joseph Connor (Inactive) |
4/23/2016 3:45:48 PM |
|
Description: Covers work by PI to manage this contract. This includes administrative work, providing oversight of the project as needed. Respond to BPA as requested, providing financial and administrative documents.
Coordinate and attend conference calls and meetings to communicate project status and needs with BPA COTR. |
| D |
|
Contract Management and Coordination with BPA |
7/1/2016 |
6/30/2017 |
Concluded |
Joseph Connor (Inactive) |
4/26/2016 9:33:28 PM |
|
Description: The contractor (NOAA), its designated agents, sub-consultants and project stakeholders will be available, responsive and collaboratively address contract related issues during the term of the contract. Contract issues include but are not limited to technical, policy, regulatory, project management and associated elements related to the project. Successful execution of this contract is contingent on alignment of the preceding contract issues with the BPI and BPA contracting processes. |
| E |
FinInv01 |
Submit final invoice for prior contract within 90 days to facilitate contract closeout |
7/1/2016 |
9/29/2016 |
Concluded |
Joseph Connor (Inactive) |
4/26/2016 9:33:28 PM |
|
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR. |
| F |
ACCR01 |
Accrual - Submit September estimate to BPA |
8/10/2016 |
9/10/2016 |
Concluded |
Joseph Connor (Inactive) |
4/26/2016 9:33:28 PM |
|
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10). |
| G |
CostSh01 |
Facilitate inputting Cost Share information into Pisces at the Project level |
9/30/2016 |
1/31/2017 |
Concluded |
Joseph Connor (Inactive) |
4/26/2016 9:33:28 PM |
|
Description: here are multiple contractors under this project and I am the lead project Proponent. I will solicit cost share information for the previous federal FY from project partners and enter previous FY's Cost Share information on the Project Cost Share tab by Nov 15 for all project partners. (Milestone starts Sep. 30 and ends Nov. 15) |
| H |
DraftNew |
Begin drafting contract renewal documents and conduct internal review as needed |
2/1/2017 |
2/28/2017 |
Concluded |
Joseph Connor (Inactive) |
4/26/2016 9:33:28 PM |
|
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date). |
| I |
Submit |
Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR |
3/15/2017 |
4/1/2017 |
Concluded |
Joseph Connor (Inactive) |
4/26/2016 9:33:28 PM |
|
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review. |
| J |
FixCmts |
Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval |
4/1/2017 |
4/15/2017 |
Concluded |
Joseph Connor (Inactive) |
4/26/2016 9:33:29 PM |
|
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer.
This should be completed at least two months prior to the next contract start date, but may need to be 3 or 4 months depending on your internal processing time for contract signatures. If you have subcontracts that need to be signed prior to the contract start, it should be a minimum of 4 months. |
| K |
Sign&Rtrn |
Return signed contract to BPA’s Contracting Officer within 30 days |
4/15/2017 |
5/31/2017 |
Concluded |
Joseph Connor (Inactive) |
4/26/2016 9:33:29 PM |
|
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days. |
| L |
SFTY |
Comply with all applicable federal, state, tribal and local safety requirements, including reporting |
7/1/2016 |
6/30/2017 |
Concluded |
Joseph Connor (Inactive) |
4/26/2016 9:33:29 PM |
|
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements. |
| M |
DELIV |
All administrative tasks fulfilled with timely quality products |
|
6/30/2017 |
Concluded |
Chris Jordan |
4/29/2016 1:22:46 PM |
|
Description: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.
Provide copies of financial and administrative documents throughout the length of contract and as required by BPA. Coordinate and attend conference calls and meetings to communicate project status and needs with BPA COTR. |
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