Show new navigation
On
  • Help
    • Help
    • How Do I?
    • Why Do I?
    • Help Center
    • Data dictionary
    • EF&W Program documents
    • Request support
    • Send feedback
      • View all help topics
Columbia Basin Fish and Wildlife Program Columbia Basin Fish and Wildlife Program
  • Mitigation work
    Mitigation work View all mitigation work topics
  • Reporting
    Reporting View all reporting topics
  • Funding
    Funding View all funding topics
  • Search
Back to SOW

This page provides details of the selected work element.

Work Element Summary PDF
Select a work element:

Contract Number:
71862
Contract Title:
2003-039-00 EXP WDFW-MONITOR REPRO SS
Contract Start Date:
3/1/2016
Contract End Date:
2/28/2017
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
B: 119 - Manage BPA contracting requirements
Description:
Administrative work in support of on the ground efforts and in support of BPA's programmatic requirements such as metric reporting, financial reporting, and development of SOW package (includes draft SOW, budget, and property inventory).

Provide copies of administrative documents throughout the length of contract and as required by BPA. Coordinate and attend conference calls and meetings to communicate project status and needs with BPA COTR.
WE Agreement Type:
Contracted
Deliverable Specification:
Provide SOW, Line Item Budget, Property Inventory List, and financial reports to BPA on or before specified dates
WSE Effective Budget:
$6,898
% of Total WSE Effective Budget:
2.43%
WSE Start:
03/01/2016
WSE End:
02/28/2017
WSE Completion:
02/28/2017
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

Back To Top

Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $6,898 $6,898

Back To Top

Milestones

12 Milestones
Sort Type Title Start End Status Modified By Modified Date
A FISMA1 Attach initial FISMA Compliance Attestation (BPA risk category Low) 3/1/2016 3/2/2016 Concluded Joseph Connor (Inactive) 10/11/2015 10:55:29 AM
Description: BPA contractors are required to protect their data and electronic systems consistent with the federal FISMA law (Federal Information Security Management Act of 2002). Your contract has been rated as “low risk” by BPA Cyber Security. The designated signatory for your organization may vary. Check with your COTR to see if BPA has already obtained, or will soon obtain through previous contracts, the attestation. If not, please work with your COTR to obtain a signed attestation confirming your organization’s compliance with FISMA. Attestations can be in the form of a formal memorandum, letter, or email. An email will need to be cut and pasted into a word processing program. All attachments must be saved and uploaded as PDF. A sample attestation communication that describes the minimum information required can be found as a Pisces attachment at {https://pisces.bpa.gov/release/documents/DocumentViewer.aspx?doc=P137862}. Upload the attestation to Pisces under the new “FISMA Attestation” File Type, and type in the title as “Low-risk FISMA attestation”. This milestone is considered complete when the contractor has uploaded an electronic copy of a signed attestation. Deadline: Start and end dates are both the first day of the contract.
B Manage and administer project 3/1/2016 2/28/2017 Concluded Maureen Kavanagh 11/4/2015 10:17:12 AM
Description: Provide copies of contractual and administrative documents throughout the length of contract and as required by BPA. Coordinate and attend conference calls and meetings to communicate project status and needs with BPA COTR.
C SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 3/1/2016 2/28/2017 Concluded Joseph Connor (Inactive) 10/11/2015 10:51:58 AM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
D FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 5/2/2016 5/26/2016 Concluded Joseph Connor (Inactive) 10/11/2015 10:55:33 AM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
E ACCR01 Accrual - Submit September estimate to BPA 8/10/2016 9/9/2016 Concluded Joseph Connor (Inactive) 10/11/2015 10:51:58 AM
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
F CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 9/30/2016 11/14/2016 Concluded Joseph Connor (Inactive) 10/11/2015 10:51:58 AM
Description: There are multiple contractors under this project and I am the lead project Proponent. I will solicit cost share information for the previous federal FY from project partners and enter previous FY's Cost Share information on the Project Cost Share tab by Nov 15 for all project partners. (Milestone starts Sep. 30 and ends Nov. 15)
G DraftNew Begin drafting contract renewal documents and conduct internal review as needed 10/1/2016 11/15/2016 Concluded Joseph Connor (Inactive) 10/11/2015 10:59:35 AM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
H FISMA2 Confirm that FISMA compliance documentation for any subsequent contract is current 10/26/2016 11/15/2016 Concluded Joseph Connor (Inactive) 10/11/2015 10:59:35 AM
Description: Contact your COTR and check in Pisces to confirm that the FISMA compliance documentation for your subsequent contact is still current. If not, work with COTR to update documentation. (Due 125 days before the contract end date). BPA contractors are required to protect their data and electronic systems consistent with the federal FISMA law (Federal Information Security Management Act of 2002). Your contract will be rated as “low risk” by BPA Cyber Security.
I Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 11/15/2016 11/15/2016 Concluded Joseph Connor (Inactive) 10/11/2015 10:58:33 AM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
J FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 11/15/2016 12/16/2016 Concluded Joseph Connor (Inactive) 10/11/2015 10:59:35 AM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least two months prior to the next contract start date, but may need to be 3 or 4 months depending on your internal processing time for contract signatures. If you have subcontracts that need to be signed prior to the contract start, it should be a minimum of 4 months.
K Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 1/20/2017 2/20/2017 Concluded Joseph Connor (Inactive) 10/11/2015 10:55:33 AM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
L DELIV Submit Draft to Final Contract Package and Financial Reports 2/28/2017 Concluded Joseph Connor (Inactive) 10/11/2015 11:49:06 AM
Description: Provide SOW, Line Item Budget, Property Inventory List, and financial reports to BPA on or before specified dates

Back To Top

Metrics

This work element does not require Metrics
Back To Top

Location

None
Back To Top

Focal Species

This work element does not require Focal Species
Back To Top

Environmental Compliance

This work element does not require Environmental Compliance
Back To Top

RM&E Metadata

This work element does not require RM&E metadata
Back To Top