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This page provides details of the selected work element.

Work Element Summary PDF
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Contract Number:
76686
Contract Title:
2012-008-00 EXP MONTANA REGIONAL COORDINATION
Contract Start Date:
7/1/2017
Contract End Date:
6/30/2018
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
D: 119 - Manage contract
Description:
This element is work by MFWP to establish, implement, and manage this contract. It includes administrative work in support of on-ground efforts and to support BPA's programmatic requirements such as metric reporting, financial reporting, and development of a SOW package that includes a draft statement of work and its budget.
WE Agreement Type:
Contracted
Deliverable Specification:
All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.
WSE Effective Budget:
$15,500
% of Total WSE Effective Budget:
13.45%
WSE Start:
07/01/2017
WSE End:
06/30/2018
WSE Completion:
06/25/2018
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $15,500 $15,500

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Milestones

10 Milestones
Sort Type Title Start End Status Modified By Modified Date
A DraftNew Begin drafting contract renewal documents and conduct internal review as needed 12/1/2017 1/15/2018 Concluded Cecilia Brown (Inactive) 12/22/2016 9:46:01 AM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
B Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 1/15/2018 2/1/2018 Concluded Cecilia Brown (Inactive) 12/22/2016 9:46:01 AM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
C FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 2/1/2018 3/15/2018 Concluded Cecilia Brown (Inactive) 12/22/2016 9:32:48 AM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least two months prior to the next contract start date, but may need to be 3 or 4 months depending on your internal processing time for contract signatures. If you have subcontracts that need to be signed prior to the contract start, it should be a minimum of 4 months.
D Finalize next SOW/budget package with COTR 3/15/2018 4/1/2018 Concluded Cecilia Brown (Inactive) 12/22/2016 9:32:48 AM
Description: Work with COTR to finalize contract package for the period July 1, 2016 through June 30, 2017. Respond to comments and suggestions. Establish final line item budgets. Allow BPA contracting officer time to issue a new contract and sufficient time for MFWP internal review and return of package to BPA with signatures by April 1.
E Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 6/1/2018 6/30/2018 Concluded Cecilia Brown (Inactive) 12/22/2016 9:32:48 AM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
F FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 7/1/2017 9/30/2017 Concluded Cecilia Brown (Inactive) 12/22/2016 9:32:49 AM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
G ACCR01 Accrual - Submit September estimate to BPA 8/10/2017 9/10/2017 Canceled Cecilia Brown (Inactive) 9/7/2017 5:16:04 PM
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
H CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 9/30/2017 11/15/2017 Concluded Cecilia Brown (Inactive) 12/22/2016 9:32:49 AM
Description: I am the sole contractor under this project. I will enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)
I SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 7/1/2017 6/30/2018 Concluded Cecilia Brown (Inactive) 12/22/2016 9:32:49 AM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
J DELIV All administrative tasks fulfilled with timely and quality products 6/30/2018 Concluded Cecilia Brown (Inactive) 12/22/2016 9:28:16 AM
Description: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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