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Work Element Summary PDF
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Contract Number:
74314 REL 23
Contract Title:
2010-028-00 EXP ADULT STEELHEAD ABUNDANCE: TUCANNON-ASOTIN
Contract Start Date:
12/1/2017
Contract End Date:
11/30/2018
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
B: 119 - Project Implementation Management and Contract Administration
Description:
This work element includes the administrative and technical work by the contractor to fulfill BPA's programmatic and contractual requirements. These include: implementation of the current contract SOW, managing a budget, and satisfying BPA contracting requirements, including preparing and submitting invoices and next year's statement of work and budget, maintaining a property inventory, providing accrual estimates, accounting for cost-share, etc.

WDFW will manage the day to day work on all active work elements. Covers all project management and administrative work related to contract implementation, including the supervision and training of staff, providing professional development opportunity, and adaptively managing implementation actions.
WE Agreement Type:
Contracted
Deliverable Specification:
Provide effective implementation and administration. Evaluate current workload and monitor implementation progress. Develop work plan consistent with expected budget availability, staffing, and any adjustments in the project.

Develop and submit the next-year SOW, line-item (Excel) budget, and property inventory in Pisces 150 days before the end of the contract period. Provide September accrual estimate (work performed but not billed by 9/30 of each year), and yearly cost-share reporting. Submit quarterly status and annual progress report(s).
WSE Effective Budget:
$2,000
% of Total WSE Effective Budget:
3.82%
WSE Start:
12/01/2017
WSE End:
11/30/2018
WSE Completion:
11/30/2018
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $2,000 $2,000

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Milestones

11 Milestones
Sort Type Title Start End Status Modified By Modified Date
A ConAdmin WE Budget Tab: Error-check and update actual spending (reflect contract close-out value) 12/1/2017 11/30/2018 Concluded Russell Scranton 10/26/2017 9:15:55 AM
Description: After a final invoice is submitted to BPA (in order to close the contract): (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) redistribute the “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
B DraftNew Begin drafting contract renewal documents and conduct internal review as needed 8/1/2018 8/15/2018 Concluded Russell Scranton 10/20/2017 10:19:42 AM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
C Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 9/1/2018 10/25/2018 Concluded Russell Scranton 10/20/2017 10:19:42 AM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
D FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 9/14/2018 10/25/2018 Concluded Russell Scranton 10/20/2017 10:19:43 AM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
E Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 11/1/2018 11/2/2018 Concluded Russell Scranton 10/20/2017 10:19:43 AM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
F FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 12/1/2017 3/1/2018 Concluded Russell Scranton 10/20/2017 10:19:43 AM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
G ACCR01 Accrual - Submit September estimate to BPA 8/10/2018 9/10/2018 Concluded Russell Scranton 10/20/2017 10:19:43 AM
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
H CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 9/30/2018 11/15/2018 Concluded Russell Scranton 10/20/2017 11:24:46 AM
Description: (a) I am the sole contractor under this project. I will enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)
I SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 12/1/2017 11/30/2018 Concluded Russell Scranton 10/20/2017 10:19:43 AM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
J Project planning and implementation management; contract administration and budget oversight 12/1/2017 11/30/2018 Concluded Russell Scranton 10/20/2017 10:13:41 AM
Description: Evaluate current workload, assess implementation progress, and consider project adjustments; use to develop work plan consistent with current staffing level and available budget. Monitor actual costs of operation, inflation, etc.; use to track and manage expenditures, and to develop budget for future contract. Continue supervision and training of staff.
K DELIV Effective implementation management and timely contract administration 11/30/2018 Concluded Russell Scranton 10/20/2017 10:20:13 AM
Description: Provide effective implementation and administration. Evaluate current workload and monitor implementation progress. Develop work plan consistent with expected budget availability, staffing, and any adjustments in the project. Develop and submit the next-year SOW, line-item (Excel) budget, and property inventory in Pisces 150 days before the end of the contract period. Provide September accrual estimate (work performed but not billed by 9/30 of each year), and yearly cost-share reporting. Submit quarterly status and annual progress report(s).

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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