74017 REL 18: Rev 1: WE J: Work Element Summary

Work Element Summary PDF

Select a work element:

Basics

Contract Number:

74017 REL 18

Contract Title:

1996-077-02 EXP LOLO CREEK WATERSHED RESTORATION

Contract Start Date:

2/1/2018

Contract End Date:

1/31/2019

WE ID:

119. Manage and Administer Projects

Work Element Usage Report

Title:

J: 119 - Manage Projects and Administrative duties

Description:

Project management includes coordinating project activities, attending meetings and workshops, seeking additional funding, prioritizing and scheduling projects, employee supervision, preparing statements of work, managing budgets, and completing reports. Training will be competed as needed for key personnel to maintain best management practices.

NPT personnel will also participate in US Forest Service Level 1 coordination meetings, other watershed-wide resource planning efforts, and the review and assessment of resource project proposals in the watershed.

The Nez Perce Tribe, BPA, and the Nez Perce - Clearwater National Forests (NPCNFs) have been partners in watershed restoration since 1996, which includes sharing funds and resources to complete projects. Each year, project specifics are captured in an agreement that is signed by all parties.

WE Agreement Type:

Contracted

Deliverable Specification:

Project management successfully completed-coordinating project activities, attending meetings and workshops, seeking additional funding, prioritizing and scheduling projects, employee supervision, preparing statements of work, managing budgets, and completing reports. Training will be competed as needed for key personnel to maintain best management practices.

WSE Effective Budget:

$40,000

% of Total WSE Effective Budget:

6.11%

WSE Start:

02/01/2018

WSE End:

01/31/2019

WSE Completion:

01/31/2019

WSE Progress:

Concluded

WSE ID Continued From:

n/a

WSE ID Continued To:

n/a

Finite or Recurring:

Recurring

Budget History

SOWRevision	Planned	Updated	Contractor Comments (optional)	BPA Comments (optional)
Work Element Budget (Current Performance Period)	$40,000	$40,000

Milestones

15 Milestones

Sort	Type	Title	Start	End	Status	Modified By	Modified Date
A	FinInv01	Submit final invoice for prior contract within 90 days to facilitate contract closeout	2/1/2018	4/30/2018	Concluded	Deborah Docherty (Inactive)	11/22/2017 9:01:29 AM
		Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but not yet reimbursed work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
B		Prepare agreement with NPCNFs for partnership restoration projects	2/1/2018	4/30/2018	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:17 PM
		Description: Prepare agreement with NPCNF for culvert replacements, stream restoration design, fence maintenance, and invasive weed control.
C	ConAdmin	WE Budget Tab: Error-check and update actual spending (reflect contract close-out value)	2/1/2018	1/31/2019	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:17 PM
		Description: After a final invoice is submitted to BPA (in order to close the contract): (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) redistribute the “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
D		Complete First Aid and CPR certification for all field personnel	2/1/2018	1/31/2019	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:18 PM
		Description: First Aid and CPR/Safety training will be provided for all field personnel.
E	SFTY	Comply with all applicable federal, state, tribal and local safety requirements, including reporting	2/1/2018	1/31/2019	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:18 PM
		Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
F		Attend meetings related to BPA proposals and contract management	2/1/2018	1/31/2019	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:18 PM
		Description: Secure funding in order to protect both BPA's and the Nez Perce Tribe's on-going investment in the project area.
G		BiOp and other reporting as requested by BPA	2/1/2018	1/31/2019	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:18 PM
		Description: Complete all necessary BPA reporting requirements, and obtain COTR approval.
H	DraftNew	Begin drafting contract renewal documents and conduct internal review as needed	9/1/2018	10/1/2018	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:18 PM
		Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
I	CostSh01	Facilitate inputting Cost Share information into Pisces at the Project level	9/30/2018	11/15/2018	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:18 PM
		Description: I am the sole contractor under this project. I will enter federal FY2018 Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)
J	Submit	Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR	10/1/2018	10/15/2018	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:18 PM
		Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
K	FixCmts	Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval	10/1/2018	10/31/2018	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:18 PM
		Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
L	Sign&Rtrn	Return signed contract to BPA’s Contracting Officer within 30 days	12/1/2018	12/31/2018	Concluded	Deborah Docherty (Inactive)	11/13/2017 4:29:18 PM
		Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
M		Complete weed certification for staff	2/1/2018	1/31/2019	Concluded	Deborah Docherty (Inactive)	11/27/2017 7:27:09 AM
		Description: Weed certification
N		Computer software training	2/1/2018	1/31/2019	Concluded	Deborah Docherty (Inactive)	11/27/2017 7:28:21 AM
		Description: Computer software training.
O	DELIV	Manage Projects and Administrative duties		1/31/2019	Concluded	Deborah Docherty (Inactive)	11/27/2017 7:27:10 AM
		Description: Project management successfully completed-coordinating project activities, attending meetings and workshops, seeking additional funding, prioritizing and scheduling projects, employee supervision, preparing statements of work, managing budgets, and completing reports. Training will be competed as needed for key personnel to maintain best management practices.

Please correct the errors noted below.

Basics

Budget History

Milestones

Metrics

Location

Focal Species

Environmental Compliance

RM&E Metadata