76914 REL 3: Rev 1: WE C: Work Element Summary

Work Element Summary PDF

Select a work element:

Basics

Contract Number:

76914 REL 3

Contract Title:

1998-014-00 EXP OCEAN SURVIVAL OF SALMONIDS (OSU)

Contract Start Date:

1/1/2019

Contract End Date:

12/31/2019

WE ID:

119. Manage and Administer Projects

Work Element Usage Report

Title:

C: 119 - Routine contract administration

Description:

Project management includes preparing FY18 September accruals, managing budgets and providing information to BPA as requested.

WE Agreement Type:

Contracted

Deliverable Specification:

Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; and c) integrate and manage the planning, permitting, environmental compliance, and coordinated implementation of contract actions.

WSE Effective Budget:

$3,120

% of Total WSE Effective Budget:

0.98%

WSE Start:

01/01/2019

WSE End:

12/31/2019

WSE Completion:

12/30/2019

WSE Progress:

Concluded

WSE ID Continued From:

n/a

WSE ID Continued To:

n/a

Finite or Recurring:

Recurring

Budget History

SOWRevision	Planned	Updated	Contractor Comments (optional)	BPA Comments (optional)
Work Element Budget (Current Performance Period)	$3,120	$3,120

Milestones

9 Milestones

Sort	Type	Title	Start	End	Status	Modified By	Modified Date
A	ConAdmin	Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value)	1/1/2019	4/30/2019	Concluded	Anne Creason	8/17/2018 4:18:15 PM
		Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
B	DraftNew	Begin drafting contract renewal documents and conduct internal review as needed	4/30/2019	6/30/2019	Concluded	Anne Creason	10/11/2018 11:06:21 AM
		Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
C	Submit	Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR	5/1/2019	8/31/2019	Concluded	Anne Creason	10/11/2018 11:06:21 AM
		Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
D	FixCmts	Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval	7/1/2019	9/15/2019	Concluded	Anne Creason	10/11/2018 11:06:21 AM
		Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
E	Sign&Rtrn	Return signed contract to BPA’s Contracting Officer within 30 days	10/1/2019	12/1/2019	Concluded	Anne Creason	10/11/2018 11:06:21 AM
		Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
F	FinInv01	Submit final invoice for prior contract within 90 days to facilitate contract closeout	1/1/2019	3/30/2019	Concluded	Anne Creason	8/17/2018 1:57:27 PM
		Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
G	CostSh01	Facilitate inputting Cost Share information into Pisces at the Project level	9/30/2019	11/1/2019	Concluded	Anne Creason	10/11/2018 11:06:21 AM
		Description: There are multiple contractors under this project, and I am not the lead project Proponent. I will email federal FY Cost Share information for my contract to the lead project Proponent by Nov 1. (Milestone starts Sep. 30 and ends Nov. 1) *NOTE THAT OSU DOES NOT HAVE ANY COST SHARE
H	SFTY	Comply with all applicable federal, state, tribal and local safety requirements, including reporting	1/1/2019	12/31/2019	Concluded	Anne Creason	8/17/2018 1:58:39 PM
		Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
I	DELIV	Effective implementation management and timely contract administration		12/31/2019	Concluded	Anne Creason	8/17/2018 1:58:39 PM
		Description: Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; and c) integrate and manage the planning, permitting, environmental compliance, and coordinated implementation of contract actions.

Metrics

This work element does not require Metrics

Location

None

Focal Species

This work element does not require Focal Species

Environmental Compliance

This work element does not require Environmental Compliance

RM&E Metadata

This work element does not require RM&E metadata

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