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Work Element Summary PDF
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Contract Number:
76913 REL 10
Contract Title:
2010-088-00 EXP UPPER & LOWER LEMHI ACQUISITIONS/EASEMENTS
Contract Start Date:
6/1/2019
Contract End Date:
5/31/2020
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
A: 119 - Project Administration
Description:
Idaho Office of Species Conservation administration of project. Development of budgets, SOW, inventory, subcontracting, and financial oversight of contract.
WE Agreement Type:
Contracted
Deliverable Specification:
Contracting, accrual reporting, invoicing, and budget monitoring.
WSE Effective Budget:
$0
% of Total WSE Effective Budget:
0.00%
WSE Start:
06/01/2019
WSE End:
05/31/2020
WSE Completion:
05/31/2020
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $0 $0 Final Total 8/10/20

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Milestones

11 Milestones
Sort Type Title Start End Status Modified By Modified Date
A Administrative Financial 6/1/2019 5/31/2020 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: OSC will provide administrative support, including invoicing, accounting, and contracting. This administrative support is critical to the tracking and proper execution of the contract.
B Monitor project budget 6/1/2019 5/31/2020 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: OSC will review monthly financial reports to ensure budgets are expended in accordance with contract guidelines.
C FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 6/1/2019 10/2/2019 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
D ConAdmin Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value) 6/1/2019 10/2/2019 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
E DraftNew Begin drafting contract renewal documents and conduct internal review as needed 12/1/2019 2/15/2020 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
F Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 12/1/2019 4/13/2020 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
G FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 12/1/2019 5/31/2020 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
H Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 1/1/2020 5/31/2020 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
I CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 9/30/2019 11/15/2019 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: Cost share information can be input anytime during the contract (e.g., concurrent with quarterly status reports) but no later than November 15 for each fiscal year. I am the sole contractor under this project. I will enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)starts Sep. 30 and ends Nov. 1)
J SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 6/1/2019 5/31/2020 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
K DELIV Project Administration 5/31/2020 Concluded Hannah Dondy-Kaplan 4/11/2019 9:51:58 AM
Description: Contracting, accrual reporting, invoicing, and budget monitoring.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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