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Work Element Summary PDF
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Contract Number:
83054
Contract Title:
2003-011-00 EXP COLUMBIA R ESTUARY HABITAT--COORDINATION (EP)
Contract Start Date:
10/1/2019
Contract End Date:
9/30/2021
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
C: 119 - Project Management and Administration
Description:
Estuary Partnership will comply with all BPA requirements and regulations in regards to contract management, including the submission of required reports, requested information, and monthly submission of invoices.

Additionally, the Estuary Partnership will report to BPA on the status of habitat restoration projects when requested. Reports will include the results of the project review committee rankings, the status of funded projects, changes to funded projects, and specific project metrics such as acres and stream miles restored, types of habitat, and any other metrics as requested by BPA. The Estuary Partnership will provide project information to BPA no later than 20 business days, and sooner if possible, upon any information request from BPA.
WE Agreement Type:
Contracted
Deliverable Specification:
Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; and c) integrate and manage the planning, permitting, environmental compliance, and coordinated implementation of contract actions.
WSE Effective Budget:
$700
% of Total WSE Effective Budget:
0.79%
WSE Start:
10/01/2019
WSE End:
09/30/2021
WSE Completion:
09/29/2021
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $700 $700

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Milestones

13 Milestones
Sort Type Title Start End Status Modified By Modified Date
A Phys Inventory Submit physical inventory record 10/1/2019 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: Submit copy of form used for physical inventory of property. Under §200.313, a physical inventory of property must be taken and the results reconciled with the property records at least once every two years.
B ConAdmin Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value) 10/1/2019 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
C DraftNew Begin drafting contract renewal documents and conduct internal review as needed 10/1/2019 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
D Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 10/1/2019 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
E FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 10/1/2019 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
F Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 10/1/2019 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
G FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 10/1/2019 12/30/2019 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
H CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 10/1/2019 9/30/2021 Concluded Anne Creason 6/12/2019 7:03:48 AM
Description: I am the sole contractor under this project. I will enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)
I SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 10/1/2019 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
J Amend EP contract to include new subcontractor details 10/1/2019 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: Upon identification of new restoration projects through the Project Review Committee (PRC) and other processes, Estuary Partnership and COTR will revise SOW to include additional Work Elements.
K Develop and sign subcontracts 10/1/2019 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: Sign Estuary Partnership/subcontractor agreements to begin subcontracted projects.
L Submit data/information to BPA 10/1/2019 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: Upon request, the Estuary Partnership will provide data or other information gathered under this contract to BPA Project Manager/COTR. The Estuary Partnership will provide all data and meta data collected under this contract, including all data and meta data from all subcontractors under this contract, to the BPA Project Manager/COTR in electronic format no later than 9-30-2019, provided such data has been made available to Estuary Partnership by that date and a suitable method for transferring the data is identified by BPA.
M DELIV Effective implementation management and timely contract administration 9/30/2021 Concluded Anne Creason 6/11/2019 10:14:04 AM
Description: Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; and c) integrate and manage the planning, permitting, environmental compliance, and coordinated implementation of contract actions.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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