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Work Element Summary PDF
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Contract Number:
92141
Contract Title:
2000-015-00 EXP OXBOW CONSERVATION AREA
Contract Start Date:
4/1/2023
Contract End Date:
3/31/2024
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
B: 119 - O&M - Manage and Administer Tribal Projects and BPA Activities
Description:
Produce BIOP/Metrics, statement of work for 2024, accrual estimates as required, proposal work, and other requests made by BPA. Administrative support includes fiscal tracking, contract administration, project work administration and implementation, contract invoicing. O&M Activity for Property and Nursery programs.
WE Agreement Type:
Contracted
Deliverable Specification:
Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; and c) integrate and manage the planning, permitting, environmental compliance, and coordinated implementation of contract actions.
WSE Effective Budget:
$7,000
% of Total WSE Effective Budget:
0.76%
WSE Start:
04/01/2023
WSE End:
03/31/2024
WSE Completion:
03/31/2024
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
1. 92141 (04/01/2023 - 03/31/2024) $7,000 $7,000
Work Element Budget (Current Performance Period) $7,000 $7,000

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Milestones

17 Milestones
Sort Type Title Start End Status Modified By Modified Date
A Phys Inventory Submit physical inventory record 4/1/2023 5/1/2023 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Submit copy of form used for physical inventory of property. Under §200.313, a physical inventory of property must be taken and the results reconciled with the property records at least once every two years.
B FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 4/1/2023 6/30/2023 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR. CTWS Finance Department has been delayed on final invoices, so Milestone has been moved out past 90 days.
C Administration Support 4/1/2023 3/31/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Provide administrative support for all contract program staff. The Warm Springs Administration is the indirect amount applied to the contract for fiscal tracking, contracts, time sheets, purchasing, and invoice coordination. Includes partial salary for John Day Basin Office Coordinator.
D Trainings 4/1/2023 3/31/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Provide project staff with funding to attend training for safety training, administration training, restoration symposiums and other resource management training/workshops. Provide funding for testing and ongoing education training associated with licenses and certificates for use of work-related tools, GIS and survey equipment related to project management, materials, etc. (e.g. pesticide applicator license).
E SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 4/1/2023 3/31/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
F Manage technician staff 4/1/2023 3/31/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Advertise and hire technicians to work for program. Work conducted by technicians will be weed control, riparian planting, fence repairs, property patrol, public contacts, plant propagation, transplanting, irrigation, and other work as needed. Positions are no longer partially funded by John Day Watershed Restoration Program (2007-397-00) for field work tasks under that program, however there is an implied 60/40 split of duties for the overall crew, and some crew members are now fully funded by the JDWR Program. Having dedicated funding on only one project has reduced complications with the split funding management. All technicians may accrue overtime pay for uncommon circumstances where they work over 40.0 hours per week.
G Provide tours and events for partners, tribes, and interested parties 4/1/2023 3/31/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Provide tours of the properties, nursery program, and projects to funders, partners, and other interested parties.
H Program upkeep with legal services, as required 4/1/2023 3/31/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Provide funds (subcontracting related) for legal review or other issues that arise.
I Oversight and Technical Support 4/1/2023 3/31/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Warm Springs Conservation Lands Program Supervisor provides oversight and work coordination for the Conservation Areas program. Position provides coordination for fiscal tracking, contracts, time sheets, and purchasing throughout the contract period; reviews and manages project development, writing of LMP, sets up RFPs-RFB solicitation, hiring and management of program staff, etc.
J ConAdmin Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value) 4/11/2023 7/29/2023 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
K DraftNew Begin drafting contract renewal documents and conduct internal review as needed 8/8/2023 12/2/2023 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
L Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 10/31/2023 2/9/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
M CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 11/7/2023 11/15/2023 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Cost share information can be input anytime during the contract (e.g., concurrent with quarterly status reports) but no later than November 15 for each fiscal year. There are multiple contractors under this project and I am the lead project Proponent. I will solicit cost share information for the previous federal FY from project partners and enter previous FY's Cost Share information on the Project Cost Share tab by Nov 15 for all project partners. (Milestone starts Sep. 30 and ends Nov. 15)
N FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 12/5/2023 2/10/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
O Submit BPA 2023 Project Income and Expense Report 1/9/2024 2/24/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Provide statement to BPA COR that details all income created by property management to date, to include all CREP payments grazing revenues, rents, etc., up through January 31st, and what expenses that are projected to be paid from the income. This will be used to consider offset of BPA funding.
P Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 2/13/2024 3/31/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
Q DELIV Effective implementation management and timely contract administration 3/31/2024 Concluded Ryan Ruggiero (Inactive) 10/11/2023 1:52:07 PM
Description: Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; and c) integrate and manage the planning, permitting, environmental compliance, and coordinated implementation of contract actions.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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