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Work Element Summary PDF
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Contract Number:
84041 REL 30
Contract Title:
1984-025-00 EXP GRANDE RONDE UMATILLA FISH HABITAT IMPROVEMENT 24
Contract Start Date:
3/1/2024
Contract End Date:
2/28/2025
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
J: 119 - Manage and Administer Grande Ronde and Umatilla Fish Habitat Program and Projects
Description:
Includes all project management and administrative work related to the contract. Conduct Program and project staff oversight, project management, and administrative tasks including, but not limited to: Statement of Work development and implementation, program and project budgeting, invoice submittals, cost share estimates, equipment tagging, and property inventories.

Travel will occur, with possible overnight stays associated with ODFW meetings and training requirements.
WE Agreement Type:
Contracted
Deliverable Specification:
Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; c) integrate and manage planning, permitting, environmental compliance, and coordinated implementation of contract actions; and (d) provide contract's financial status report at least once a year attached in contract Documents.
WSE Effective Budget:
$46,506
% of Total WSE Effective Budget:
10.55%
WSE Start:
03/01/2024
WSE End:
02/28/2025
WSE Completion:
02/28/2025
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $46,506 $46,506

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Milestones

8 Milestones
Sort Type Title Start End Status Modified By Modified Date
A ConAdmin Error-check & update actual 2023 WE budget spending w/in 4 months (reflect contract close-out value) 3/1/2024 6/26/2024 Concluded Tracy Hauser 11/13/2023 10:50:26 AM
Description: No later than 4 months after the end of the previous 2023 contract 84041 Rel 16, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
B FinInv01 Submit final invoice for prior contract 84041 Rel 16 within 90 days to facilitate contract closeout 3/1/2024 5/31/2024 Concluded Tracy Hauser 10/23/2023 11:27:20 AM
Description: Within 90 days of the last day of the PRIOR contract 84041 Rel 16, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COR.
C CostSh01 Facilitate inputting Cost Share information into CBFish at the Project level 10/1/2024 11/15/2024 Concluded Tracy Hauser 11/13/2023 2:30:22 PM
Description: Enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15.
D SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 3/1/2024 2/28/2025 Concluded Tracy Hauser 10/23/2023 11:26:57 AM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
E Update IDR Revise Line Item Budget to incorporate change in indirect rate for the remaining contract period 3/1/2024 2/28/2025 Concluded Tracy Hauser 10/23/2023 11:26:57 AM
Description: Work with the COR to revise the Line Item Budget and update indirect rate if the rate changes during the contract period. This is required if the new indirect rate is to be applied for the remainder of the contract period.
F Submit DRAFT SOW, budget and property to COTR 10/1/2024 10/31/2024 Concluded Tracy Hauser 11/13/2023 2:30:40 PM
Description: A CR will be created by the COTR in PISCES for draft. COTR will notify ODFW with CR number and appropriate due dates. Complete draft SOW in PISCES and submit a draft line item budget and property to COTR. Respond to COTR comments and suggestions for SOW/budget.
G Finalize 2024 contracting package 11/1/2024 11/27/2024 Concluded Tracy Hauser 11/13/2023 2:30:40 PM
Description: Work with COTR to finalize 2024 contract package - responding to comments and suggestions. Providing final budget and property inventory. Allowing the CO at the minimum two months to issue a new contract.
H DELIV Effective implementation management and timely contract administration 2/28/2025 Concluded Tracy Hauser 10/23/2023 11:26:57 AM
Description: Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; c) integrate and manage planning, permitting, environmental compliance, and coordinated implementation of contract actions; and (d) provide contract's financial status report at least once a year attached in contract Documents.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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