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Work Element Summary PDF
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Contract Number:
84064 REL 7
Contract Title:
2012-008-00 EXP MONTANA REGIONAL COORDINATION
Contract Start Date:
7/1/2024
Contract End Date:
6/30/2025
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
A: 119 - Manage and administer contract
Description:
This element is work by MFWP to establish, implement, and manage this contract. It includes administrative work in support of on-ground efforts and to support BPA's programmatic requirements such as metric reporting, financial reporting, and development of a SOW package that includes a draft statement of work and its budget.
WE Agreement Type:
Contracted
Deliverable Specification:
Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; c) integrate and manage planning, permitting, environmental compliance, and coordinated implementation of contract actions; and (d) provide contract's financial status report at least once a year attached in contract Documents.
WSE Effective Budget:
$50,000
% of Total WSE Effective Budget:
37.32%
WSE Start:
07/01/2024
WSE End:
06/30/2025
WSE Completion:
WSE Progress:
In Progress
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $50,000 $50,000

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Milestones

11 Milestones
Sort Type Title Start End Status Modified By Modified Date
A ConAdmin Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value) 7/1/2024 9/30/2024 Concluded Jennifer Plemons 2/5/2024 3:36:49 PM
Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
B DraftNew Begin drafting contract renewal documents and conduct internal review as needed 1/1/2025 1/31/2025 Concluded Jennifer Plemons 2/5/2024 3:36:49 PM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
C Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COR 2/1/2025 2/28/2025 Concluded Jennifer Plemons 2/5/2024 3:36:49 PM
Description: Once your statement of work (SOW) in CBFish is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COR the package is ready for review.
D FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 3/1/2025 3/31/2025 Concluded Jennifer Plemons 2/5/2024 3:36:49 PM
Description: Once your COR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least five months prior to the next contract start date.
E Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 7/1/2024 7/31/2024 Concluded Jennifer Plemons 2/5/2024 3:36:49 PM
Description: Respond to the CO and COR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
F FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 7/1/2024 9/30/2024 Concluded Jennifer Plemons 2/5/2024 3:36:49 PM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COR.
G CostSh01 Facilitate inputting Cost Share information into CBFish at the Project level 9/30/2024 11/15/2024 Concluded Jennifer Plemons 2/5/2024 3:36:49 PM
Description: Cost share is not required; however, cost share information can be input anytime during the contract (e.g., concurrent with quarterly status reports) but no later than November 15 for each fiscal year. I am the sole contractor under this project. I will enter previous federal FY's Cost Share information on the Project's Cost Share tab by Nov 15. (Milestone starts Sep. 30 and ends Nov. 15)
H SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 7/1/2024 6/30/2025 Active Jennifer Plemons 2/5/2024 3:36:49 PM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
I Update IDR Revise Line Item Budget to incorporate change in indirect rate for the remaining contract period 7/1/2024 7/31/2024 Concluded Jennifer Plemons 2/5/2024 3:36:49 PM
Description: Work with the COR to revise the Line Item Budget and update indirect rate if the rate changes during the contract period. This is required if the new indirect rate is to be applied for the remainder of the contract period.
J Finalize next SOW/budget package with COTR 3/1/2025 3/15/2025 Concluded Jennifer Plemons 2/5/2024 3:40:01 PM
Description: Work with COTR to finalize contract package for the period July 1, 2025 through June 30, 2026. Respond to comments and suggestions. Establish final line item budgets. Allow BPA contracting officer time to issue a new contract and sufficient time for MFWP internal review and return of package to BPA with signatures by April 1.
K DELIV Effective implementation management and timely contract administration 6/30/2025 Active Jennifer Plemons 2/5/2024 3:36:49 PM
Description: Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; c) integrate and manage planning, permitting, environmental compliance, and coordinated implementation of contract actions; and (d) provide contract's financial status report at least once a year attached in contract Documents.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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