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Work Element Summary PDF
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Contract Number:
46273 REL 49
Contract Title:
1988-053-03 EXP PARKDALE NOAA COMPARATIVE HATCHERY STUDY
Contract Start Date:
12/1/2012
Contract End Date:
11/30/2013
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
C: 119 - Administration of BPA contract
Description:
Coordinate fiscal details and logistics with CTWS. Implement activities required for contract administration including: 1) preparation of Statement of Work and inventory reports; 2) responding to data requests; 3) maintenance of financial records, 4) preparation of accrual estimates, 5) purchasing of equipment and supplies, 6) maintenance of field equipment; 7) budget tracking; 8) state and federally mandated training requirements.
WE Agreement Type:
Contracted
Deliverable Specification:
Manage and administer BPA project
WSE Effective Budget:
$1,000
% of Total WSE Effective Budget:
1.43%
WSE Start:
12/01/2012
WSE End:
11/30/2013
WSE Completion:
11/30/2013
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $1,000 $1,000

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Milestones

8 Milestones
Sort Type Title Start End Status Modified By Modified Date
A ACCR01 Accrual - Submit September estimate to BPA 8/10/2013 9/10/2013 Concluded Donald Larsen 7/19/2012 11:15:37 AM
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
B Invoice01 Submit monthly invoices electronically within 45 days. 12/1/2012 11/30/2013 Concluded Donald Larsen 7/19/2012 11:15:38 AM
Description: Contractor's Contract Manager should review all charges included in contract invoices to ensure they are allowable, allocable, and consistent with the approved line-item budget. For contracts with subcontracts, invoices and associated supporting backup must be submitted electronically within 90 days of the end of the month in which costs were incurred. Subcontracts should be written to include requirements for timely submission of invoices from the subcontractor. (This milestone should be marked red if more than 30% of the invoices in the reporting period are later than 45 days - 60 days if they have subcontracts).
C FinInv01 Submit final invoice within 90 days of end of the previous contract to facilitate contract closeout. 3/1/2013 3/1/2013 Concluded Richard Golden Jr (Inactive) 7/30/2012 12:03:45 PM
Description: Within 90 days of the last day of the previous contract, the contractor shall issue a final invoice. In instances where an extension to the 90 days to produce the final invoice is required, (e.g., because subcontractors have not invoiced), AND the remaining contract balance is in excess of $100,000, the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount will be emailed to FWinvoices@bpa.gov and the COTR (Subject line: Contractor NOAA, Uninvoiced balance for BPA contract 46272, release 30, BPA Project 1988-053-03 is $XX.XX.
D CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level. 10/1/2013 11/15/2013 Concluded Richard Golden Jr (Inactive) 7/30/2012 12:07:02 PM
Description: E-mail federal FY Cost Share information for your contract to the lead contractor by Nov 1. (Milestone starts Oct 1 and ends on Nov 1 for option a, and Nov 15 for options b and c)
E Coordinate and confirm FY 14 funding with CTWS 6/1/2013 7/12/2013 Concluded Donald Larsen 7/12/2012 12:13:39 PM
Description: Coordinate with CTWS FY 13 budget requirements and ensure availability of tribal funds. Inform tribes of expected budget surplus or deficit.
F Submit draft SOW and budget for FY 14 contract 8/1/2013 8/1/2013 Concluded Richard Golden Jr (Inactive) 7/30/2012 12:11:59 PM
Description: Since NOAA requires receipt of a new contract for signature 60 day prior to start, the new SOW and budget are due to BPA 120 days prior to the start date.
G Coordinate project logistics with CTWS 12/1/2012 11/30/2013 Concluded Donald Larsen 7/19/2012 11:15:38 AM
Description: Coordinate sampling schedules and staffing needs with CTWS HRPP.
H DELIV Manage and adminiter BPA project 11/30/2013 Concluded Donald Larsen 7/19/2012 11:16:07 AM
Description: Manage and administer BPA project

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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