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Work Element Summary PDF
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Contract Number:
61015
Contract Title:
2010-036-00 EXP WDFW COL. R. TAG REC., POP. MONITOR AND ANALYSIS
Contract Start Date:
2/1/2013
Contract End Date:
1/31/2014
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
C: 119 - Contract Management
Description:
Manage contract including SOW, budget, and inventory.

Administrative work in support of on the ground efforts and in support of BPA's programmatic requirements such as metric reporting, financial reporting (e.g. accruals), and development of SOW package (includes draft and final SOW, budget and property inventory).
WE Agreement Type:
Contracted
Deliverable Specification:
All administrative tasks shall be fulfilled on time and with quality products. Timely responses to request for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery lags.
WSE Effective Budget:
$5,988
% of Total WSE Effective Budget:
0.68%
WSE Start:
02/01/2013
WSE End:
01/31/2014
WSE Completion:
01/31/2014
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $5,988 $5,988

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Milestones

9 Milestones
Sort Type Title Start End Status Modified By Modified Date
A FUND03-01 Complete FY 14 SOW in Pisces and hit "submit" button. 10/15/2013 1/7/2014 Concluded Richard Golden Jr (Inactive) 12/6/2012 10:57:54 AM
Description: The SOW should include location, planned metrics, and focal species information (species benefited) for those work elements that require it. If contractor or contractor's organization takes longer than 30 days to sign the contract, the contractor will need to send this funding package to BPA more than 181 days before the end of the current contract.
B FUND04-01 Complete FY 14 Budget & Inventory and attach in Pisces. 10/15/2013 1/7/2014 Concluded Richard Golden Jr (Inactive) 12/6/2012 10:57:54 AM
Description: The contractor is expected to make COTR-requested changes within 15 days of receiving feedback from the COTR, who will coordinate BPA’s internal review. This includes re-uploading of Excel documents (budget and inventory) or re-submitting the SOW. In order to do this, the funding package must be approved by the COTR in the Workflow tab in Pisces a minimum of 130 days before the contract starts.
C ACCR01 Accrual - Submit September estimate to BPA 8/10/2013 9/10/2013 Concluded Richard Golden Jr (Inactive) 11/6/2012 11:46:08 AM
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
D Invoice01 Submit monthly invoices electronically within 45 days. 2/1/2013 1/31/2014 Concluded Richard Golden Jr (Inactive) 11/6/2012 11:46:59 AM
Description: Contractor's Contract Manager should review all charges included in contract invoices to ensure they are allowable, allocable, and consistent with the approved line-item budget. For contracts with subcontracts, invoices and associated supporting backup must be submitted electronically within 90 days of the end of the month in which costs were incurred. Subcontracts should be written to include requirements for timely submission of invoices from the subcontractor. (This milestone should be marked red if more than 30% of the invoices in the reporting period are later than 45 days - 60 days if they have subcontracts).
E FinInv01 Submit final invoice within 90 days of end of the previous contract to facilitate contract closeout. 2/1/2013 5/1/2013 Concluded Richard Golden Jr (Inactive) 11/6/2012 1:52:51 PM
Description: Within 90 days of the last day of the previous contract, the contractor shall issue a final invoice. In instances where an extension to the 90 days to produce the final invoice is required, (e.g., because subcontractors have not invoiced), AND the remaining contract balance is in excess of $100,000, the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount will be emailed to FWinvoices@bpa.gov and the COTR (Subject line: Contractor WDFW, Uninvoiced balance for BPA contract 57287, BPA Project 2010-036-00 is $XX.XX.
F Inven01 Inventory – Mark/Tag all equipment purchased during the contract. 2/1/2013 1/31/2014 Concluded Richard Golden Jr (Inactive) 11/6/2012 12:00:20 PM
Description: Governments have required procedures for what does, and does not have to be tagged. If you are not a government, please follow requirements in the standardized language of your contract and with any additional clarity as provided by BPA’s Contracting Officer if you have questions.)
G CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level. 11/1/2013 11/15/2013 Concluded Richard Golden Jr (Inactive) 11/6/2012 12:00:21 PM
Description: Enter previous federal FY’s Cost Share information on the Project’s Cost Share tab by Nov 15.
H EWaste E-waste disposal in accordance with state and local jurisdiction, laws and policies 2/1/2013 1/31/2014 Concluded Richard Golden Jr (Inactive) 11/6/2012 12:00:21 PM
Description: Confirm that adequate waste identification and collection procedures are in place and proper disposal practices are followed according to your governmental policy. If you do not have a policy, please contact your CO and/or COTR for guidance. Purpose is to keep hazardous materials from entering the normal waste stream, becoming land-fill, or being boot-legged into unregulated reprocessing and/or metals extraction. E-Waste usually includes: batteries, light ballasts, fluorescent tubes and bulbs, modems, routers, computers and all equipment with electronic components. For current EPA guidance, please see: http://www.epa.gov/osw/conserve/materials/ecycling/rules.htm
I DELIV Fulfill all administrative tasks with quality products and in a timely manner. 1/31/2014 Concluded Richard Golden Jr (Inactive) 11/6/2012 12:02:37 PM
Description: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to request for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery lags.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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