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This page provides details of the selected work element.

Work Element Summary PDF
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Contract Number:
61917
Contract Title:
2010-001-00 LWP LOWER CONNECTION
Contract Start Date:
6/15/2013
Contract End Date:
6/14/2014
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
B: 119 - Project Management and Administration
Description:
This work element covers CCNRD staff time to manage the project timeline and ensure that deliverables are completed on time within the scope and budget. This covers administrative work in support of BPA's programmatic requirements such as metric reporting and financial reporting. CCNRD will respond to BPA as requested, providing financial, contractual, and administrative documents. CCNRD will also manage and administer the contract for the insurance policy for the length of the BPA contract.
WE Agreement Type:
Contracted
Deliverable Specification:
All administrative tasks shall be fulfilled on time and with quality products. Timely responses to request for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery lags.

Administration work in support of BPA's programmatic requirements - accrual reporting, metrics reporting, financial reporting, and interaction with BPA.
WSE Effective Budget:
$45,620
% of Total WSE Effective Budget:
3.03%
WSE Start:
06/15/2013
WSE End:
06/14/2014
WSE Completion:
06/13/2014
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
1. 61917 (06/15/2013 - 06/14/2014) $73,875 $45,620 Reduced insurance costs and staff time
Work Element Budget (Current Performance Period) $73,875 $45,620 Reduced insurance costs and staff time

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Milestones

10 Milestones
Sort Type Title Start End Status Modified By Modified Date
A ACCR01 Accrual - Submit September estimate to BPA 8/9/2013 9/10/2013 Concluded Joseph Connor (Inactive) 4/4/2014 4:43:56 PM
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
B SubAdmin01 Administer subcontractor paperwork 6/15/2013 10/31/2013 Concluded Joseph Connor (Inactive) 4/4/2014 4:43:56 PM
Description: Read all BPA contract terms and conditions include all contract clauses that are required to flow down into subcontracts in preparation for subcontract negotiation. Upload confidential copy of subcontracts to Pisces. Upload is due 30 days from date of subcontractor signature. Email the link to the COTR after upload. (Delete if there are no subcontracts)
C Invoice01 Submit monthly invoices electronically within 45 days. 6/15/2013 6/14/2014 Concluded Joseph Connor (Inactive) 4/4/2014 4:43:56 PM
Description: Contractor's Contract Manager should review all charges included in contract invoices to ensure they are allowable, allocable, and consistent with the approved line-item budget. For contracts with subcontracts, invoices and associated supporting backup must be submitted electronically within 45 days of the end of the month in which costs were incurred. Subcontracts should be written to include requirements for timely submission of invoices from the subcontractor. (This milestone should be marked red if more than 30% of the invoices in the reporting period are later than 45 days - 60 days if they have subcontracts).
D FinInv01 Submit final invoice within 90 days of end of the previous contract to facilitate contract closeout. 6/15/2013 6/14/2014 Concluded Joseph Connor (Inactive) 4/4/2014 4:43:56 PM
Description: N/A – no previous contract
E Inven01 Inventory – Mark/Tag all equipment purchased during the contract. 6/15/2013 6/14/2014 Concluded Joseph Connor (Inactive) 4/4/2014 4:43:56 PM
Description: Governments have required procedures for what does, and does not have to be tagged. If you are not a government, please follow requirements in the standardized language of your contract and with any additional clarity as provided by BPA’s Contracting Officer if you have questions.)
F CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level. 6/15/2013 11/15/2013 Concluded Joseph Connor (Inactive) 4/4/2014 4:43:56 PM
Description: If there are multiple contractors under this project, and you are not the lead project Proponent, email federal FY Cost Share information for your contract to the lead contractor, the UCSRB, by Nov 1.
G EWaste E-waste disposal in accordance with state and local jurisdiction, laws and policies 6/15/2013 6/14/2014 Concluded Joseph Connor (Inactive) 4/4/2014 4:43:56 PM
Description: Confirm that adequate waste identification and collection procedures are in place and proper disposal practices are followed according to your governmental policy. If you do not have a policy, please contact your CO and/or COTR for guidance. Purpose is to keep hazardous materials from entering the normal waste stream, becoming land-fill, or being boot-legged into unregulated reprocessing and/or metals extraction. E-Waste usually includes: batteries, light ballasts, fluorescent tubes and bulbs, modems, routers, computers and all equipment with electronic components. For current EPA guidance, please see: http://www.epa.gov/osw/conserve/materials/ecycling/rules.htm
H Manage the mitigation payment to BNSF 6/15/2013 6/14/2014 Concluded Joseph Connor (Inactive) 4/4/2014 4:43:56 PM
Description: A Memorandum of Agreement will be developed between BPA, BNSF, and CCNRD to facilitate the mitigation payment to BNSF. CCNRD staff will manage and administer this mitigation payment under this milestone work element.
I Manage and administer insurance policy contract 6/15/2013 6/14/2014 Concluded Joseph Connor (Inactive) 4/4/2014 4:43:56 PM
Description: The County will secure insurance coverages for the project.
J DELIV Fulfill all administrative tasks with quality products and in a timely manner. 6/14/2014 Concluded Joseph Connor (Inactive) 4/4/2014 4:43:56 PM
Description: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to request for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery lags. Administration work in support of BPA's programmatic requirements - accrual reporting, metrics reporting, financial reporting, and interaction with BPA.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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