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This page provides details of the selected work element.

Work Element Summary PDF
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Contract Number:
60059
Contract Title:
2000-038-01 EXP WALLA WALLA HATCHERY - CONSULT STEP 1 APPROVAL
Contract Start Date:
1/2/2013
Contract End Date:
1/31/2014
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
C: 119 - Project Management for all project activities
Description:
Conduct work effort to set up the project budget and schedule, filing, and overall tracking of the work progress. Manage subcontractors, and oversee all project activities, including billings, accruals, cost share reporting, etc.
WE Agreement Type:
Contracted
Deliverable Specification:
All administrative tasks shall be fulfilled on time and with quality products. Timely responses to request for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significnat lag in scheduled delivery lags.
WSE Effective Budget:
$17,505
% of Total WSE Effective Budget:
12.97%
WSE Start:
01/02/2013
WSE End:
01/31/2014
WSE Completion:
01/31/2014
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
1. 60059 (01/02/2013 - 01/31/2014) $5,090 $17,505
2. Amendment 001 (01/02/2013 - 08/31/2013) $17,505 $17,505
Work Element Budget (Current Performance Period) $17,505 $17,505

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Milestones

6 Milestones
Sort Type Title Start End Status Modified By Modified Date
A ACCR01 Accrual - Submit September estimate to BPA 5/31/2013 8/31/2013 Concluded Jay Marcotte (Inactive) 6/7/2013 11:45:15 AM
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
B SubAdmin01 Administer subcontractor paperwork 1/2/2013 5/31/2013 Concluded Jay Marcotte (Inactive) 6/7/2013 11:45:15 AM
Description: Read all BPA contract terms and conditions include all contract clauses that are required to flow down into subcontracts in preparation for subcontract negotiation. Upload confidential copy of subcontracts to Pisces. Upload is due 30 days from date of subcontractor signature. Email the link to the COTR after upload. (Delete if there are no subcontracts)
C Invoice01 Submit monthly invoices electronically within 45 days. 3/1/2013 1/31/2014 Concluded Jay Marcotte (Inactive) 6/7/2013 11:45:15 AM
Description: Contractor's Contract Manager should review all charges included in contract invoices to ensure they are allowable, allocable, and consistent with the approved line-item budget. For contracts with subcontracts, invoices and associated supporting backup must be submitted electronically within 90 days of the end of the month in which costs were incurred. Subcontracts should be written to include requirements for timely submission of invoices from the subcontractor. (This milestone should be marked red if more than 30% of the invoices in the reporting period are later than 45 days - 60 days if they have subcontracts).
D FinInv01 Submit final invoice within 90 days of end of the previous contract to facilitate contract closeout. 1/2/2013 1/31/2014 Concluded Jay Marcotte (Inactive) 6/7/2013 11:45:15 AM
Description: Within 90 days of the last day of the previous contract, the contractor shall issue a final invoice. In instances where an extension to the 90 days to produce the final invoice is required, (e.g., because subcontractors have not invoiced), AND the remaining contract balance is in excess of $100,000, the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount will be emailed to FWinvoices@bpa.gov and the COTR (Subject line: Contractor QQQQ, Uninvoiced balance for BPA contract YYY, BPA Project ZZZZZ is $XX.XX. (Comment to COTR: COTR to fill in Q; Y and Z, and delete this comment out of this milestone. Furthermore, if there is no previous contract replace this entire Milestone Description with: N/A – no previous contract)
E CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level. 5/31/2013 5/31/2013 Concluded Jay Marcotte (Inactive) 6/7/2013 11:45:15 AM
Description: If there are multiple contractors under this project, and you are not the lead project Proponent, email federal FY Cost Share information for your contract to the lead contractor by Nov 1.
F DELIV Fulfill all administrative tasks with quality products and in a timely manner. 1/31/2014 Concluded Jay Marcotte (Inactive) 6/7/2013 11:45:15 AM
Description: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to request for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significnat lag in scheduled delivery lags.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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