cbfish.org - Columbia Basin Fish & Wildlife Program - Work Element 61: Maintain Artificial Production Facility/Infrastructure - Published

Work Element 61: Maintain Artificial Production Facility/Infrastructure - Published

Basics

WE Name:

61. Maintain Artificial Production Facility/Infrastructure (Maintain Hatchery)

Work Category:

Hatchery - Hatchery O&M - One or more focal species

WE Agreement Type:

Contracted

Status:

Active

Owner:

Andrew Traylor

Definition:

Includes all minor maintenance and repair activities associated with fish production facilities, including maintenance of buildings, grounds, raceways, acclimation ponds, net pens, water treatment facilities, equipment, vehicles, etc.

Do NOT use 61. Maintain Artificial Production Facility/Infrastructure if you are hiring a subcontractor to replace existing infrastructure (e.g., re-grade a road, replace house windows, remove and rebuild a raceway wall), instead, please use 171. Build, Modify, and/or Refurbish Artificial Production Facility. 61. Maintain Hatchery is intended to include activities related to care of physical structures and grounds and not the care of fish. Work to produce fish would be under 176. Produce Hatchery Fish.

All significant actions in response to emergencies must be reported to the CO and COR by email and phone call as soon as is practical (i.e., after life and property are secured).

WSE Description Template:

Effective Dates:

FY2005 to <no end date>

Work Phase:

operations/maintenance

Sort Sequence:

6.09

Focal Species Required:

Yes

RM&E Metadata Required:

Finite or Recurring:

Recurring

Is BPA Internal:

Is Contracted:

Yes

Is Cost Share:

Is Construction:

Yes

Note

None

Associated Work Elements

Use 176. Produce Hatchery Fish to describe fish production activities.
Use 171. Build, Modify, and/or Refurbish Artificial Production Facility for any new, or extensive retro-fit of existing infrastructure.
174. Produce Plan: Any use of 61. Maintain Artificial Production Facility/Infrastructure, requires an annual maintenance plan for the facility(s). The plan will include major required maintenance as well as desired schedule (for example, pump replacement schedules, whole hatchery painting, asphalt repaving, etc.) for the next 5-10 years (as planned). The maintenance plan will be updated annually and uploaded to Pisces in that year's contract.
For contracts that also include 176. Produce Hatchery Fish, where an annual fish production plan(s) is required, the annual production plan(s) and the maintenance plans may be combined into a single Annual Operating Plan (AOP).
All put and take fishery work is covered under 187. Put and Take Fisheries.
For habitat structural maintenance, use 186. Operate and Maintain Habitat/Passage/Structure
For nonhatchery, nonhabitat maintenance of structures, roads, outbuildings, etc., use 201. Structure Construction or Maintenance - Nonhatchery/Nonhabitat.

Potential Deliverables

Deliverable Status:

Required

Default Deliverable Desc:

Operational Hatchery

Potential Deliverables:

Fully functional fish hatchery to produce quality fish.

Rules and Examples

Rule 1 (Environmental Compliance): Any associated ESA, cultural resources, NEPA, permitting, or other environmental compliance work should be split out under 165. Produce Environmental Compliance Documentation.

Example:

WE: 61. Maintain Artificial Production Facility/Infrastructure
WE Title: Provide maintenance of Fish Hatchery A

WE: 165. Produce Environmental Compliance Documentation
WE Title: NEPA for hatchery maintenance activities at Fish Hatchery A
WE Description: Work with BPA to ensure NEPA coverage for hatchery maintenance activities at Fish Hatchery A.
Rule 2 (Location of Work): If the hatchery has multiple locations of associated ancillary facilities such as off-site trapping, collection, holding, rearing, and/or acclimation facilities, you may lump them under a single work element. However you may wish to break the work into separate work elements for each location if it helps provide clarity for project management purposes.

Examples:

Option 1 (lumping):

WE: 61. Maintain Artificial Production Facility/Infrastructure
WE Title: Maintain Fish Hatchery A complex
WE Description: Maintain Fish Hatchery A complex, including rearing and acclimation facilities. This year, in addition to regular maintenance, the pump is scheduled to be replaced at the acclimation site.

Option 2 (splitting):

WE: 61. Maintain Artificial Production Facility/Infrastructure
WE Title: Maintain Fish Hatchery A rearing facility
WE Description: Regular maintenance at Fish Hatchery A.

WE: 61. Maintain Artificial Production Facility/Infrastructure
WE Title: Maintain off-site acclimation facilities for Fish Hatchery A
WE Description: Maintain off-site acclimation facilities for Fish Hatchery A. The acclimation facility is a 2 hour drive from the hatchery and has its own temporary crew for the months it is in use.

Show Changes
Milestones

Milestone Title

Type

Deliverable?

Description

Environmental compliance requirements complete -New

Required

On-the-ground work associated with this work element cannot proceed until this milestone is complete. Milestone is complete when final documentation is received from BPA environmental compliance staff.

Review and Provide Updates to Hatchery Asset Information

Recommended

By the end of Q2 of the federal fiscal year, the hatchery manager or facility maintenance lead will review the asset information for their facilities. The Contract Manager will update asset information to add or remove asset elements and update the information on health, condition, and relevant maintenance records. The Contract Manager will work with their COR to provide these updates via the appropriate data sharing platform. If an inventory of site assets does not exist, then use this to develop one.

Health and Safety - Domestic Water Testing

Recommended

Within 120 days of the award start date, the Contract Manager will ensure that water quality testing is completed for any domestic well water systems at the facility(s). At a minimum, the test will include arsenic, nitrate and total coliform bacteria levels, but follow each state’s guidelines for domestic wells. The sampling must be conducted by an accredited laboratory. Results will be uploaded to CBfish.

Report water use to applicable state water resources agency

Recommended

Sponsor should collect water use data for all applicable water rights and report data when requested by the state’s department of water resources.

Secure Proof of Beneficial Use of Water Right

Recommended

[IF YOUR STATE’S WATER RESOURCES DEPARTMENT CONTACTS YOUR ORGANIZATION AND/OR BPA REGARDING BENEFICIAL USE FOR WATER RIGHT, THIS MILESTONE WILL APPLY. IF NOT, PLEASE DELETE THIS MILESTONE.IF MILESTONE IS RETAINED, DELETE THESE BRACKETS, AND ALL TEXT WITHIN THEM.]

In order for a water permit holder to fulfill the condition of the permit to obtain a water right license, the permit holder must “prove up” or “perfect” the beneficial use approved in their water right permit. Typically after a 5-year period (time period varies by state), the permit holder must develop their system and put the water to use according to the terms and conditions stated in the permit.

The permit holder should submit a “Proof of Beneficial Use Form” together with the license examination fee (check with your state’s water resource department on fees and if one is required) OR should submit the proof, together with a completed field examination report prepared by a certified water right examiner (CWRE).

The information submitted will enable the state’s water resources department to determine the extent of beneficial use before the license is issued. The information entered on the proof form should show the extent of actual development of the project and should correspond to that authorized by the permit. If it does not, an amendment to the permit may be required.

Maintain NPDES Permit

Recommended

Comply with NPDES Standards, reporting, and monitoring as appropriate for your facility.

Assemble manufacturer or BMP maintenance requirements for all equipment and structures

Suggested

Identify specific requirements for current year of operation

Suggested

Conduct and document maintenance and repair activities

Suggested

Metrics

None

Measures by Metric

None

CBFish Metric Sets

None

PCSRF/PNSHP (Katz)

Supports PCSRF/PNSHP (Katz):

Location Requirements

Location Requirement Type:

Location Work Site in CBFish

Number of Locations:

1 - 100

Location Guidance:

Identify hatchery location and location of any satellite facilities also maintained under the contract. However, if work is done in separate subbasins, use a separate work element for each subbasin. If a location already exists in Pisces, click the "Link" button to synchronize locations.

Environmental Compliance

Applicability and status of the following environmental compliance requirements can be found on the Environmental Compliance tab for that work element in your SOW for all 2007 contracts forward. BPA's Environmental staff will update and maintain this information in CBFish in real time, so that you can check the status of environmental compliance on your project at any time.

Note: Many of the fields are set to auto-load in CBFish, but the settings will be reviewed by BPA's Environmental staff prior to the contract being finalized, and may be revised depending on the specific circumstances.

National Environmental Policy Act (NEPA)

NEPA coverage for this work element will be determined by BPA's Environmental staff and could include an Environmental Impact Statement (EIS), Environmental Assessment (EA), Record of Decision to an existing EIS, or Categorical Exclusion.
Endangered Species Act (ESA)

ESA consultation is typically required for this work element.
National Historic Preservation Act (NHPA)

NHPA Section 106 consultation is typically required for this work element which often includes a cultural/historic resource survey by a qualified archaeologist.
Public Involvement

Public involvement is typically not required for this work element.

Usage

Reports that Use this Work Element

This work element and its metrics are used in measures in the following reports. These PDF reports are generated dynamically, always showing you the most up to date information. Most of them also have links to download the underlying data sets to structured text or Excel format.

Work Element Usage

Spending By Focal Species

Types of Work Funded

View as PDF

Project Number:

Account:
Province/Subbasin:
Province:
Subbasin:
Work Start Date:
Work End or Concluded Date:

Overview: Rolls up program funding across time by work class such as Habitat, Hatchery, Research Monitoring and Evaluation, Local & Regional Coordination, etc. Includes summary and detail pie charts showing funding levels for various types of work. Provides drill-downs to work element detail.

Dimensions: Work Class, Work Element, Work Element Budget, Account Type (Expense or Capital), NPCC Province, NPCC Subbasin

Stats and Overview

Number of active contracts using Work Element #61 by FY

Top 5 BPA Project Managers using this Work Element:
(by number of current contracts)
	Jonathan McCloud	108
	Carlos Matthew	69
	Eric McOmie	51
	Tracy Hauser	38
	Virgil Watts III	36

Average Work Element Budget:		$101,694
Average Duration:		11 months

Summary

Please correct the errors noted below.

Basics

Note

Associated Work Elements

Potential Deliverables

Rules and Examples

Show Changes
Milestones

Metrics

Measures by Metric

CBFish Metric Sets

PCSRF/PNSHP (Katz)

Location Requirements

Environmental Compliance

Usage

Reports that Use this Work Element

Stats and Overview

Fiscal Year:
Account: