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Work Element Summary PDF
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Contract Number:
75718
Contract Title:
2008-007-00 EXP UCUT M&E PROGRAM
Contract Start Date:
4/1/2017
Contract End Date:
9/30/2017
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
B: 119 - Manage project and subcontract
Description:
Oversight of project w/ participating five Tribes and Eastern Washington University.
WE Agreement Type:
Contracted
Deliverable Specification:
All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.
WSE Effective Budget:
$17,618
% of Total WSE Effective Budget:
11.04%
WSE Start:
04/01/2017
WSE End:
09/30/2017
WSE Completion:
09/29/2017
WSE Progress:
Concluded
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $17,618 $17,618

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Milestones

15 Milestones
Sort Type Title Start End Status Modified By Modified Date
A DraftNew Begin drafting contract renewal documents and conduct internal review as needed 4/1/2017 9/30/2017 Concluded Keith Kutchins 1/30/2017 2:50:08 PM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
B Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR 4/1/2017 9/30/2017 Concluded Keith Kutchins 1/30/2017 2:50:08 PM
Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
C FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 4/1/2017 9/30/2017 Concluded Keith Kutchins 1/30/2017 2:50:08 PM
Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least two months prior to the next contract start date, but may need to be 3 or 4 months depending on your internal processing time for contract signatures. If you have subcontracts that need to be signed prior to the contract start, it should be a minimum of 4 months.
D Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 4/1/2017 4/30/2017 Concluded Keith Kutchins 1/30/2017 2:50:09 PM
Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
E FinInv01 Submit final invoice for prior contract within 90 days to facilitate contract closeout 4/1/2017 6/30/2017 Concluded Keith Kutchins 1/30/2017 2:50:09 PM
Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
F ACCR01 Accrual - Submit September estimate to BPA 8/10/2017 9/30/2017 Canceled Keith Kutchins 1/30/2017 2:50:09 PM
Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
G CostSh01 Facilitate inputting Cost Share information into Pisces at the Project level 8/15/2017 9/30/2017 Concluded Keith Kutchins 1/26/2017 5:29:26 PM
Description: There are multiple contractors under this project and I am the lead project Proponent. I will solicit cost share information for the previous federal FY from project partners and enter previous FY's Cost Share information on the Project Cost Share tab by Nov 15 for all project partners. (Milestone starts Sep. 30 and ends Nov. 15)
H SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 4/1/2017 9/30/2017 Concluded Keith Kutchins 1/26/2017 4:45:28 PM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
I Manage subcontract with EWU for PhD and field supervisory oversight 4/1/2017 9/30/2017 Concluded Sharon Grant (Inactive) 2/3/2017 1:56:56 PM
Description: Senior UCUT policy staff will manage the EWU subcontract for PhD and field supervisory support to the project.
J Receive and process invoices from EWU 4/1/2017 9/30/2017 Concluded Sharon Grant (Inactive) 2/3/2017 1:56:56 PM
Description: Receive, review, and process all invoices from EWU and birder subcontracts.
K Submit invoices to BPA 4/1/2017 9/30/2017 Concluded Sharon Grant (Inactive) 2/3/2017 1:56:56 PM
Description: Compile billing data and submit invoices to BPA as necessary.
L Ensure that the Contract Request (CR) has been established in Pisces for the next SOW 4/1/2017 5/15/2017 Concluded Sharon Grant (Inactive) 2/3/2017 1:56:56 PM
Description: Ensure that the Contract Request (CR) has been established in Pisces for the next SOW
M Begin Development of new SOW & Budget for the next performance period 5/1/2017 6/30/2017 Concluded Sharon Grant (Inactive) 2/3/2017 1:56:56 PM
Description: Begin Development of new SOW & Budget for the next performance period
N Manage project equiupment and personnel 4/1/2017 9/30/2017 Concluded Sharon Grant (Inactive) 2/3/2017 1:56:56 PM
Description: UCUT senior policy and technical staff will manage field personnel, equipment, and contract issues as they relate to project implementation. Manage the maintenance, operations, and security of equipment.
O DELIV All administrative tasks fulfilled with timely quality products 9/30/2017 Concluded Sharon Grant (Inactive) 2/3/2017 1:56:56 PM
Description: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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