84045 REL 24: Rev 1: WE C: Work Element Summary

Work Element Summary PDF

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Basics

Contract Number:

84045 REL 24

Contract Title:

2012-004-00 EXP IDAHO REGIONAL COORDINATION

Contract Start Date:

4/1/2024

Contract End Date:

3/31/2025

WE ID:

189. Coordination-Columbia Basinwide

Work Element Usage Report

Title:

C: 189 - Coordinate and Facilitate Fish Screen Oversight Committee (FSOC) Activities

Description:

Facilitate the Fish Screen Oversight Committee's (FSOC) annual meetings, quarterly stakeholder phone conferences, and other special committee endeavors as identified (e.g. training, workshops, etc.). Meetings include the Fish Screen and Passage Workshop and the Pacific Northwest Fish Screening and Passage Training Session (alternate years, one meeting per year).

QW Consulting will maintain FSOC web pages to provide access to fish and wildlife managers, BPA staff, NPCC staff, and the public regarding meeting agendas, action notes, and reference documents to support FSOC. Maintain servers/hardware that run FSOC website and house historical databases. QW consulting will collaborate with BPA and NPCC to maintain accessibility of these data. QW consulting will make data available and searchable on designated website. QW consulting will maintain servers/hardware that run FSOC website and house historical/legacy information.

WE Agreement Type:

Contracted

Deliverable Specification:

Quarterly meetings and annual workshop held. A website maintained and updated. Other endeavors (e.g. training, workshops) completed as needed.

WSE Effective Budget:

$8,163

% of Total WSE Effective Budget:

11.35%

WSE Start:

04/01/2024

WSE End:

03/31/2025

WSE Completion:

03/31/2025

WSE Progress:

Concluded

WSE ID Continued From:

n/a

WSE ID Continued To:

n/a

Finite or Recurring:

Recurring

Budget History

SOWRevision	Planned	Updated	Contractor Comments (optional)	BPA Comments (optional)
Work Element Budget (Current Performance Period)	$10,748	$8,163	All invoices are not yet submitted.

Milestones

5 Milestones

Sort	Type	Title	Start	End	Status	Modified By	Modified Date
A		Develop and Hold Quarterly FSOC Meetings	4/1/2024	3/31/2025	Concluded	Verl Miller	12/21/2023 2:14:04 PM
		Description: Attend and assist in facilitating the quarterly meetings of the Fish Screen Oversight Committee. Activities include: Develop the agendas and associated support material for each meeting Arrange and manage meeting logistics (i.e., reserve conference line and meeting facility, and distribute agendas and support material to FSOC participants and interested parties (via email)) Final meeting preparation (prepare meeting handouts, set-up and troubleshot equipment, final review with Chair) Facilitate meetings and take meeting notes Prepare meeting notes for FSOC to review and perform required edits. In addition, prepare any additional materials requested by the FSOC
B		Plan and develop Annual Workshop	4/1/2024	3/31/2025	Concluded	Verl Miller	12/21/2023 2:14:04 PM
		Description: Attend and assist in facilitating the annual meeting of the Fish Screen Oversight Committee. Activities include: Reserve a block of rooms at government rate and continuously monitor the room nights to ensure an adequate number of rooms are available for attendees Prepare and administer registration services and (e.g., prepare registration materials/forms, process registration materials, etc.) Serve as registration and accommodation liaison (i.e., QW staff will be identified as the point person for all workshop-related inquires that pertain to registration, accommodation, etc.) Provide announcements/promotions, updates, and other associated information via email blasts and website postings to the Workshop section of the FSOC website Working with the FSOC Chair and other interested parties, develop the program, create and prepare the printed program and support materials which includes acting as the liaison with the company that will be providing the printing services Manage the submission of PowerPoint presentations, post to the FSOC website, and provide IT services during workshop Facilitate and support daily events during the workshop (i.e., on-site registration, meeting logistics, breaks, socials, site visit, communication with hotel staff, etc.) Perform final accounting and billing
C		Update/Manage/Maintain FSOC Website	4/1/2024	3/31/2025	Concluded	Verl Miller	12/21/2023 2:14:04 PM
		Description: 1. Update FSOC website that includes report archives, past agendas, meeting notes, and workshop presentations 2. Post quarterly meeting agendas, action notes, and reference documents to the public-accessible FSOC website 3. Maintain and support FSOC website and the archive website (e.g., past agendas, action notes, work products, etc.) 4. Setup teleconference line and WebEx meeting center for each meeting 5. Work with FSOC members to develop 2022 Workshop webpage 7. Post training session-specific information (e.g., updates, deadlines, programs, contact information, agendas, etc.) 8. Maintain and support workshop webpage 9. Provide the 2022 Pacific Northwest Fish Screening and Passage Training Session in support of FSOC Regional Coordination.
D		Facilitate and coordinate other activities of the Fish Screen Oversight Committee	4/1/2024	3/31/2025	Concluded	Verl Miller	12/21/2023 2:14:04 PM
		Description: Attend and assist in facilitating any other endeavors of the Fish Screen Oversight Committee such as workshops, training, etc. as needed.
E	DELIV	Participate in regional forums identified in the description and other forums as needed.		3/31/2025	Concluded	Verl Miller	12/21/2023 2:14:04 PM
		Description: Quarterly meetings and annual workshop held. A website maintained and updated. Other endeavors (e.g. training, workshops) completed as needed.

Please correct the errors noted below.

Basics

Budget History

Milestones

Metrics

Location

Focal Species

Environmental Compliance

RM&E Metadata