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Work Element Summary PDF
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Contract Number:
96253
Contract Title:
2010-073-00 EXP WESTPORT SLOUGH (WESTERVELT)
Contract Start Date:
1/1/2025
Contract End Date:
12/31/2025
WE ID:
119. Manage and Administer Projects
Work Element Usage Report
Title:
A: 119 - Project Management/Planning for Westport Slough
Description:
Stay coordinated with BPA on future contracting needs beyond Dec 2025.
WE Agreement Type:
Contracted
Deliverable Specification:
Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; c) integrate and manage planning, permitting, environmental compliance, and coordinated implementation of contract actions; and (d) provide contract's financial status report at least once a year attached in contract Documents.
WSE Effective Budget:
$500
% of Total WSE Effective Budget:
0.50%
WSE Start:
01/01/2025
WSE End:
12/31/2025
WSE Completion:
WSE Progress:
In Progress
WSE ID Continued From:
n/a
WSE ID Continued To:
n/a
Finite or Recurring:
Recurring

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Budget History

SOWRevision Planned Updated Contractor Comments (optional) BPA Comments (optional)
Work Element Budget (Current Performance Period) $500 $500

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Milestones

10 Milestones
Sort Type Title Start End Status Modified By Modified Date
A Attach a FISMA attestation in CBFish each Jan 31st 1/1/2025 12/31/2025 Active Jason Karnezis 11/14/2024 11:59:30 AM
Description: The Contract Manager will attach an attestation of compliance as a “FISMA” attachment type in CBFish associated with WE 119 by January 31st each year. Use the required file-naming convention: “FISMA [entity] CYxxxx”. (Ex.: "FISMA Smithy Inc. CY2024" where 2024 is the Calendar Year in which the document is due to be uploaded) BPA has reviewed information collected, and determined this SOW is in a “Low” Category. Consistent with that Category, the awardee must provide one of the following signed attestations that confirms that it is protecting BPA information: a) with NIST 800-53 rev5, or NIST 800-171 rev2 (the latter is effective July 1, 2023), b) for some private organizations, use ISO-27001:2022 (ISO/IEC 27001:2022 – Information technology – Security techniques – Information security management systems – Requirements), or c) should a pre-existing, higher FISMA standard Category (Moderate or High) attestation have been required for other federal awards, that yearly attestation may be attached instead [Note: Sample attestation: https://www.cbfish.org/Document.mvc/DocumentViewer/P201673/fisma-attestaion-example-for-bpa-fw-awards-effective-2023-07-01.docx. A memorandum or letter must be provided by the person who has the authority to attest as to the integrity of the processes and system to achieve compliance as indicated above.] [Milestone Start/End dates: 1 January to 31 January]
B ConAdmin Error-check & update actual WE budget spending w/in 4 months (reflect contract close-out value) 1/1/2025 12/31/2025 Active Jason Karnezis 11/14/2024 11:59:30 AM
Description: No later than 4 months after the end of the previous contract, (a) open the prior-year contract SOW at the “WE Budget” tab; and (b) enter “Updated” WE budget amounts to reflect the final contract close-out amount actually spent by the contractor.
C DraftNew Begin drafting contract renewal documents and conduct internal review as needed 4/30/2025 7/31/2025 Active Jason Karnezis 11/14/2024 11:59:30 AM
Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
D Submit Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COR 8/1/2025 8/31/2025 Active Jason Karnezis 11/14/2024 11:59:30 AM
Description: Once your statement of work (SOW) in CBFish is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COR the package is ready for review.
E FixCmts Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval 8/1/2025 9/30/2025 Active Jason Karnezis 11/14/2024 11:59:30 AM
Description: Once your COR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be concluded at least five months prior to the next contract start date.
F Sign&Rtrn Return signed contract to BPA’s Contracting Officer within 30 days 10/1/2025 11/30/2025 Active Jason Karnezis 11/14/2024 11:59:30 AM
Description: Respond to the CO and COR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
G CostSh01 Facilitate inputting Cost Share information into CBFish at the Project level 1/1/2025 12/31/2025 Active Jason Karnezis 11/14/2024 11:59:30 AM
Description: There are multiple contractors under this Project, and I am not the lead project Proponent. I will email federal FY Cost Share information for my contract to the lead project Proponent, Columbia Land Trust, by Nov 1. (Milestone starts Sep. 30 and ends Nov. There will be no cost share reporting on this contract.
H Update IDR Revise Line Item Budget to incorporate change in indirect rate for the remaining contract period 1/1/2025 12/30/2025 Active Jason Karnezis 11/14/2024 11:59:30 AM
Description: Work with the COR to revise the Line Item Budget and update indirect rate if the rate changes during the contract period. This is required if the new indirect rate is to be applied for the remainder of the contract period.
I SFTY Comply with all applicable federal, state, tribal and local safety requirements, including reporting 1/1/2025 12/31/2025 Active Jason Karnezis 11/14/2024 11:59:30 AM
Description: As described in the contract’s Terms and Conditions, the contract manager and contractor shall comply with all applicable federal, state, tribal and local safety laws, rules, regulations and requirements.
J DELIV Effective implementation management and timely contract administration 12/31/2025 Active Jason Karnezis 11/14/2024 11:59:30 AM
Description: Provide effective implementation and administration: a) evaluate current workload and monitor implementation progress; b) develop work plan consistent with expected budget availability and potential tasks or projects; c) integrate and manage planning, permitting, environmental compliance, and coordinated implementation of contract actions; and (d) provide contract's financial status report at least once a year attached in contract Documents.

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Metrics

This work element does not require Metrics
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Location

None
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Focal Species

This work element does not require Focal Species
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Environmental Compliance

This work element does not require Environmental Compliance
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RM&E Metadata

This work element does not require RM&E metadata
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