65338: Rev 1: WE E: Work Element Summary

Work Element Summary PDF

Select a work element:

Basics

Contract Number:

65338

Contract Title:

2012-003-00 EXP WASHINGTON REGIONAL COORDINATION

Contract Start Date:

4/1/2014

Contract End Date:

3/31/2015

WE ID:

119. Manage and Administer Projects

Work Element Usage Report

Title:

E: 119 - Manage Contract

Description:

Covers work by the contractor to manage the overall contract, or to manage subcontractors associated with the project. Also covers administrative work in support of on the ground efforts and in support of BPA's programmatic requirements such as metric reporting, financial reporting (e.g., accruals), and development of an SOW package (includes draft SOW and budget).

WE Agreement Type:

Contracted

Deliverable Specification:

All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.

WSE Effective Budget:

$5,000

% of Total WSE Effective Budget:

3.87%

WSE Start:

04/01/2014

WSE End:

03/31/2015

WSE Completion:

03/27/2015

WSE Progress:

Concluded

WSE ID Continued From:

n/a

WSE ID Continued To:

n/a

Finite or Recurring:

Recurring

Budget History

SOWRevision	Planned	Updated	Contractor Comments (optional)	BPA Comments (optional)
Work Element Budget (Current Performance Period)	$5,000	$5,000

Milestones

8 Milestones

Sort	Type	Title	Start	End	Status	Modified By	Modified Date
A	DraftNew	Begin drafting contract renewal documents and conduct internal review as needed	9/30/2014	2/27/2015	Concluded	Amy Windrope	3/5/2014 2:09:44 PM
		Description: Your statement of work, line-item budget, and (if required) property inventory for your next contract are due to BPA at least 5 months prior to the contract start date (longer if your internal processes require more time to get the contract signed and in place prior to the start date).
B	Submit	Submit contract renewal package (SOW, Excel budget, property inventory) to BPA COTR	2/27/2015	3/31/2015	Concluded	Amy Windrope	3/5/2014 2:09:44 PM
		Description: Once your statement of work (SOW) in Pisces is complete, and you have attached your line-item budget (LIB) and property inventory (PI) (if required), click the “Submit” button on the SOW tab to notify your COTR the package is ready for review.
C	FixCmts	Address comments and revise SOW, LIB, and PI as needed to get BPA manager approval	12/31/2014	3/31/2015	Concluded	Amy Windrope	3/5/2014 2:09:44 PM
		Description: Once your COTR and his or her BPA manager have reviewed your contract renewal package and returned any comments to you, you will need to provide responses and changes as needed to achieve approval from the BPA manager, who will then forward the package to the Contracting Officer. This should be completed at least two months prior to the next contract start date, but may need to be 3 or 4 months depending on your internal processing time for contract signatures. If you have subcontracts that need to be signed prior to the contract start, it should be a minimum of 4 months.
D	Sign&Rtrn	Return signed contract to BPA’s Contracting Officer within 30 days	12/31/2014	3/31/2015	Concluded	Amy Windrope	3/5/2014 2:09:45 PM
		Description: Respond to the CO and COTR indicating any problems with the contract within 20 days, or return the signed contract to the BPA Contracting Officer (CO) within 30 days.
E	FinInv01	Submit final invoice for prior contract within 90 days to facilitate contract closeout	4/30/2014	5/30/2014	Concluded	Amy Windrope	3/5/2014 2:09:45 PM
		Description: Within 90 days of the last day of the PRIOR contract, the contractor shall issue a final invoice. In instances where more than 90 days is needed (e.g., because subcontractors have not invoiced), the contractor shall: 1. review records, 2. estimate all outstanding costs, and 3. provide BPA with a single, cumulative estimate of all completed, but uninvoiced work. This amount shall be emailed to FWinvoices@bpa.gov and the COTR.
F	ACCR01	Accrual - Submit September estimate to BPA	9/29/2014	9/30/2014	Concluded	Amy Windrope	3/5/2014 2:09:45 PM
		Description: Provide BPA with an estimate of contract work that will occur prior to September 30 but will not be billed until October 1 or later. Data must be input in to Pisces by September 10 (begins Aug 10, ends Sep 10).
G	CostSh01	Facilitate inputting Cost Share information into Pisces at the Project level	4/1/2014	3/31/2015	Concluded	Suzanne Frye (Inactive)	3/10/2014 1:42:22 PM
		Description: (a) If you are the sole contractor under this project, enter previous federal FY’s Cost Share information on the Project’s Cost Share tab by Nov 15.
H	DELIV	All administrative tasks fulfilled with timely quality products		3/31/2015	Concluded	Amy Windrope	3/5/2014 2:25:07 PM
		Description: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.

Please correct the errors noted below.

Basics

Budget History

Milestones

Metrics

Location

Focal Species

Environmental Compliance

RM&E Metadata