cbfish.org - Columbia Basin Fish & Wildlife Program - Work Element 196: Council Step Process - Published

Work Element 196: Council Step Process - Published

Basics

WE Name:

196. Council Step Process (CSP)

Work Category:

Hatchery - Hatchery / Major Construction

WE Agreement Type:

Contracted

Status:

Active

Owner:

Mary Haight

Definition:

Projects that fall under the Council's 3-Step Review Process include artificial production programs/facilities, other major or complex construction programs, programs that address an entire watershed, or actions that substantially deviate from a subbasin plan.

Use 196. Council Step Process to cover labor and materials for the submission of documents required by the NPCC's 3-step process.This WE should be used for all activities necessary to coordinate through the Council’s review process including, responding to Council/ISRP questions, developing and providing additional materials, attending meetings with Council/ISRP, and making appropriate revisions to receive acceptance and approvals to proceed to next steps. If you are formulating a Master Plan, utilize 174. Produce Plan . Work Element 196 should not be used until the draft Master Plan (developed under 174) has undergone collaborative review by the project partner and BPA.

The contractor should review the NPCC's requirements under their 2015 Step Document, Section V., Elements A & B (contact the Council for the current link) to be familiar with specific NPCC milestones.

WSE Description Template:

Effective Dates:

FY2012 to <no end date>

Work Phase:

Sort Sequence:

Focal Species Required:

Yes

RM&E Metadata Required:

Finite or Recurring:

Finite

Is BPA Internal:

Is Contracted:

Yes

Is Cost Share:

Is Construction:

Note

The Council’s Three-Step Review Process is described in their 2015 guidance document (https://www.nwcouncil.org/fish-and-wildlife/fw-topics/operation-and-maintenance-strategic-plan/artificial-production-programs). Their guidance addresses:

• Types of Projects Requiring the Three-Step Review Process
• Design Development Definition
• Review Process and Schedule
• Review Elements

Associated Work Elements

Actual preparation of the required documents to be submitted for Step Review should use the following work elements: 174. Produce Plan for Master Plan development; 175. Produce Design for design, cost estimates and appropriate value engineering review for planning and design, construction, operations and maintenance, and monitoring and evaluation; and 165. Produce Environmental Compliance Documentation for environmental clearances in NEPA, ESA, Cultural Resources, and Clean Water Act.

Potential Deliverables

Deliverable Status:

Optional

Default Deliverable Desc:

Potential Deliverables:

Council Recommendation to proceed to Step 2
• Council Recommendation to proceed to Step 3

Rules and Examples

Rule 1 (Complexity): Because these projects are complex and/or large-scale (i.e., major or capital construction), planning and coordination is a major effort resulting in the development of a master plan (use 174. Produce Plan) describing the overall program proposal, and facility design and cost estimates (use 175. Produce Design).

Milestones

Milestone Title

Type

Deliverable?

Description

Kick-off meeting with stakeholders

Suggested

All Steps – Hold initial kick-off meeting with all stakeholders.

Submit package to Council & BPA

Suggested

All Steps – Submittal package delivered to Council and BPA.

Council comments received

Suggested

All Steps – Council comments received.

Planning work completed

Suggested

All Steps – Revision/edits/additional planning work completed.

Submit revised package to Council & BPA

Suggested

All Steps – Revised package submitted to Council and BPA.

Step 1: General Cost Estimate Prepared

Suggested

Step 1 – General Cost Estimate prepared (from WE #175, Produce Design and/or Specifications).

Step 1: Master Plan completed

Suggested

Step 1 – Master plan completed (from WE #174, Produce Plan).

Step 1: Master Plan & general cost estimate accepted

Suggested

Step 1 – Acceptance of Master Plan & general cost estimate by Council for funding recommendation (or informational purposes only for Accord partners).

Step 1: Approval to proceed to Step 2

Suggested

Step 1 – Acceptance of Master Plan & general cost estimate by BPA; approval to proceed to Step 2.

Step 1, 2: Energy efficiency planning

Suggested

Step 1 or 2 – Include Energy Efficiency engineer in team planning.

Step 1, 2: HGMP submitted

Suggested

Step 1 or 2 – Hatchery and Genetic Management Plan (HGMP) submitted to BPA to facilitate consultation with NOAA.

Step 1, 2: ISRP comments received

Suggested

Steps 1 and 2 – ISRP comments received.

Step 2: Preliminary design, 30% cost estimate & EC

Suggested

Step 2 – Preliminary Design, 30% Cost Estimate, and environmental compliance prepared (from WE#175, Produce Design and/or Specifications). 30% cost estimate usually due entering into Step 2 review period.

Step 2: 60% cost estimate

Suggested

Step 2 – 60% cost estimate (from WE #175, Produce Design and/or Specifications). 60% cost estimate usually due at end of Step 2 review period.

Step 2: Funding recommendation by Council (informational for Accord partners)

Suggested

Step 2 – Acceptance of preliminary design, 60% cost estimate, and environmental compliance documentation by Council for funding recommendation (or informational purposes only for Accord partners).

Step 2: BPA approval to proceed to Step 3, Final Design

Suggested

Step 2 – Acceptance of preliminary design, 60% cost estimate, and EC by BPA; approval to proceed to Step 3 Final Design.

Step 3: Final design & 100% cost estimate complete

Suggested

Step 3 – Final design/100% cost estimate prepared (from WE #175, Produce Design and/or Specifications).

Step 3: Council funding recommendation (informational for Accord partners)

Suggested

Step 3 – Acceptance of final design and 100% cost estimate by Council for funding recommendation (or informational purposes only for Accord partners).

Step 3: BPA approval to proceed to construction

Suggested

Step 3 – Acceptance of final design and 100% cost estimate by BPA; approval to proceed to construction.

Metrics

None

Measures by Metric

None

CBFish Metric Sets

None

PCSRF/PNSHP (Katz)

Supports PCSRF/PNSHP (Katz):

Location Requirements

Location Requirement Type:

No Location

Environmental Compliance

Applicability and status of the following environmental compliance requirements can be found on the Environmental Compliance tab for that work element in your SOW for all 2007 contracts forward. BPA's Environmental staff will update and maintain this information in CBFish in real time, so that you can check the status of environmental compliance on your project at any time.

Note: Many of the fields are set to auto-load in CBFish, but the settings will be reviewed by BPA's Environmental staff prior to the contract being finalized, and may be revised depending on the specific circumstances.

National Environmental Policy Act (NEPA)

NEPA coverage for this work element will be determined by BPA's Environmental staff and could include an Environmental Impact Statement (EIS), Environmental Assessment (EA), Record of Decision to an existing EIS, or Categorical Exclusion.
Endangered Species Act (ESA)

ESA consultation is typically not required for this work element.
National Historic Preservation Act (NHPA)

NHPA Section 106 consultation is typically not required for this work element.
Public Involvement

Public involvement is typically not required for this work element.

Usage

Reports that Use this Work Element

This work element and its metrics are used in measures in the following reports. These PDF reports are generated dynamically, always showing you the most up to date information. Most of them also have links to download the underlying data sets to structured text or Excel format.

Work Element Usage

Stats and Overview

Number of active contracts using Work Element #196 by FY

Top 5 BPA Project Managers using this Work Element:
(by number of current contracts)
	Deborah Docherty (Inactive)	14
	Amy Mai	14
	Mary Haight	13
	Tracy Hauser	10
	Jonathan McCloud	8

Average Work Element Budget:		$45,405
Average Duration:		11 months

Summary

Please correct the errors noted below.

Basics

Note

Associated Work Elements

Potential Deliverables

Rules and Examples

Milestones

Metrics

Measures by Metric

CBFish Metric Sets

PCSRF/PNSHP (Katz)

Location Requirements

Environmental Compliance

Usage

Reports that Use this Work Element

Stats and Overview